REGULAR COUNCIL MEETING MINUTES – MAY 12, 2015
EASTLAKE CITY COUNCIL
REGULAR COUNCIL MEETING MINUTES
MAY 12, 2015
The Regular Meeting of the Eastlake City Council was held at Eastlake City Hall, 35150 Lakeshore Boulevard. The Meeting was called to order by Council President
Mr. D’Ambrosio at approximately 7:12 p.m.
The Pledge of Allegiance was recited.
ATTENDEES
Members of Council in attendance were Mr. Evers, Mr. Licht, Mrs. Quinn-Hopkins,
Ms. DePledge, Mr. Hoefle, Ms. Vaughn and Council President Mr. D’Ambrosio. Also in attendance was Council Clerk Mrs. Cendroski.
Those attending from the Administration were Mayor Morley, Law Director Klammer, Finance Director Slocum, Service Director Rubertino, City Engineer Gwydir, Police Chief Reik and Fire Chief Whittington. CBO Menn was absent and excused.
APPROVAL OF MINUTES
Regular Council Meeting– April 28, 2015
MOTION: Ms. Vaughn moved to approve the minutes of the Regular Council Meeting of April 28, 2015. Ms. DePledge seconded.
ROLL CALL: Yeas: Ms. Vaughn, Ms. DePledge, Mr. Evers, Mrs. Quinn-Hopkins,
Mr. D’Ambrosio
Abstain: Mr. Hoefle, Mr. Licht
Motion carried. The minutes were approved.
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COUNCIL PRESIDENT’S REPORT – Mr. D’Ambrosio
Meetings Scheduled
Mr. D’Ambrosio: On the east side of the property a lot of the flag poles are down in the Blvd. of 500 Flags. H&M Concrete is continuing the second phase of pouring a concrete base. Mayor, I believe they are donating their time to do this?
Mayor Morley: There will be some cost on it this year. They are working between the Blvd. of 500 Flags Committee and H & M and Sidley for the concrete. There is no tax money going into this – it is all donations to continue to keep the Blvd. of 500 Flags going. Last year I was asked why we were putting in sidewalks when we did not have any money. This is being done by donations. As everyone knows about the Blvd. of 500 Flags – everything is donated.
Mr. D’Ambrosio: You can see how the previous work turned out at the entrance from Lakeshore Blvd. They are continuing it.
Mr. Slocum: The Blvd. of 500 Flags just had a fundraiser and after expenses they deposited a little over $8,000 in profit. That is in the fund and is being used. This is one of the uses of this money. It is not tax money but is money the Flag Committee has raised.
Mr. D’Ambrosio: The next Council-as-a-Whole Committee Meeting is scheduled for Tuesday, May 26, 2015 at 7:00 p.m. The Regular Council meeting will be convened immediately following the adjournment of the Council-as-a-Whole Committee meeting.
COMMUNICATIONS & PETITIONS
There were no Communications & Petitions.
COMMITTEE REPORTS
Mr. D’Ambrosio: An Ordinance Committee meeting was held:
ORDINANCE COMMITTEE – Mr. Hoefle, Chair
Mr. Hoefle: The Ordinance Committee met on Tuesday, May 5th at 7:00 p.m. with Committee members Mrs. Quinn-Hopkins and me in attendance. Committee member Mr. Evers was absent and excused. In attendance from Council was Council President D’Ambrosio. Ms. Vaughn, Mr. Licht and Ms. DePledge were absent and excused. In attendance from the Administration were Mayor Morley and Law Director Klammer. One item was on the agenda which was a Charter amendment of Article VIII. Section 3. “Mandatory Referral”. This was the item Mayor Morley discussed in our previous meeting in regards to the Charter amendment that will appear on the ballot. This concludes my report and I am open for questions.
There were no questions of Mr. Hoefle.
FINANCE COMMITTEE – Ms. Vaughn, Chair
Ms. Vaughn: We will not be scheduling a Finance Committee meeting because we do not have any money coming in that I am aware of.
Mr. Slocum: No.
Ms. Vaughn: It would be nice.
Legislative Recommendation
Legislation No. 05-12-(07)
Ms. Vaughn moved to add Legislation No. 05-12-(07) to re-appropriate for the expenses
of the City of Eastlake, State of Ohio, for the period beginning January 1, 2015 and ending December 31, 2015. Ms. DePledge seconded.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation No. 05-12-(07) is added to the evening’s agenda.
RECOGNITION OF THE PUBLIC
Mr. D’Ambrosio recognized the public input at this time; he reminded the speakers that there is a 3-minute limit for their comments; all comments are to be directed to the Chair and not include any personalities or individuals.
Theodore Taubert, 371 Northcoast Pt. Drive, Eastlake
Mr. Taubert: It has been a while since I have been here. I used to talk about the flooding in the Erie Road area so I am here to ask if since I have been here whether the City has done anything at all to help correct that flooding problem we have? It seems to me that using a creek –in this case Corporation Creek – as our storm sewer is kind of strange. Unless that creek is supervised, cleaned and maybe posted as a storm sewer it can easily get clogged by trees, leaves, brush and anything. So, it seems kind of strange to me that for a whole street and community – it might be alright on a farm to use a creek for a storm sewer but for all the houses we have and the area we have to use a creek as a storm sewer puzzles me. That is all I have to say. I would like to know if anything has been addressed as to a way of correcting the flooding problem.
Mr. D’Ambrosio: I know that the last time you were here some things were done and Mr. Rubertino spoke about it. During any of the last heavy rainstorms were there any problems?
Mr. Taubert: No.
Mr. D’Ambrosio: That is a good thing.
Mr. Taubert: But we have not had continued rain.
Mr. D’Ambrosio: No, we haven’t. But at least this part has been controlled. Mayor, did you have something?
Mayor Morley: In February we had a meeting with our Stormwater Committee. Here are the minutes you can take home and read through. Also, we have been meeting with the Engineer and the Lake County Watershed Committee and the Lake County Stormwater Committee and the Willoughby engineer to come up with a plan to put water into the retention basin off of Route 2. We continue to work on it. We are discussing how we are going to clean Corporation Creek. I did receive your message but the phone number left was off a digit. If you would read the minutes and if you have any questions let me or Mr. Gwydir know. We will continue to work on flooding and sewer issues. With joining the Lake County Stormwater this year we will take in about $680,000 to work on stormwater projects. When we were collecting the $6 we were collecting about $40,000-$50,000 per year. We have met with the County and will be spending about $500,000 out of the $680,000 and what I gave you is part of the plan. We will continue to work on it and we are glad we went with the County.
Mr. Taubert: Thank you very much.
Angelo Trivisanno, 34186 Waldmere Drive, Eastlake
Mr. Trivisanno: I would like to take this opportunity to thank the Clerk of Council and support staff and everyone else who helps assist the Administration and Council. I have not lived in Ohio for a few years and recently moved back and am just getting up to speed with what is going on in the City. I want to make special note of how clear all the minutes are from every meeting whether it be Council-as-a-Whole Committee. Compared to other cities it is usually just a one sentence summary. Every meeting that is done and made a part of the public record is basically verbatim and it is a lot easier to understand what is going on. It is almost like you are there. I especially would like to point out Ms. Vaughn and Mrs. Quinn-Hopkins really making the public record clear in asking questions where there is ambiguity and also asking specific questions that help inform the public. I hope the Administration and Council continue making the public record very clear for people who do wish to want to know more. I can tell you that after spending some time reading much of the Council and Committee minutes going back a couple of years you really begin to understand the magnitude of the problems and issues the City and all its elected officials are attempting to deal with. I think overall it is being handled quite well. Once more I would like to thank everyone – thank you for your time.
There was no one else who wished to speak.
LEGISLATION PROPOSED – First number will be 2015-040
ORDINANCE NO.: 05-12-(01)
Requested by: Administration An Ordinance authorizing and directing the
Sponsored by: Council Mayor and Director of Finance to enter into
an Amended Agreement for a Tax Incentive Grant with Presrite Corporation, and declaring an emergency.
MOTION: Ms. Vaughn moved to suspend the rules requiring separate readings and
reading in full. Ms. DePledge seconded.
ROLL CALL: Yeas unanimous.
MOTION: Ms. Vaughn moved to adopt. Ms. DePledge seconded.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Ordinance No. 2015-040.
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ORDINANCE NO.: 05-12-(02)
Requested by: Administration An Ordinance to provide for an election
Sponsored by: Ordinance Committee on the adoption of a proposed amendment
of Article VIII. Section 3 of the Charter of the City of Eastlake, and declaring an emergency.
There was no Motion to suspend the rules requiring separate readings and reading in full.
Legislation No. 05-12-(02) was placed on First Reading.
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RESOLUTION NO.: 05-12-(03)
Requested by: Finance Director Slocum A Resolution accepting the Tax Budget for 2016 Sponsored by: Council as presented by the Director of Finance, and declaring an emergency.
MOTION: Ms. Vaughn moved to suspend the rules requiring separate readings and
reading in full. Ms. DePledge seconded.
ROLL CALL: Yeas unanimous.
MOTION: Ms. Vaughn moved to adopt. Ms. DePledge seconded.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Resolution No. 2015-041.
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RESOLUTION NO.: 05-12-(04)
Requested by: WPCC Super. Gorka A Resolution granting permission from the
Sponsored by: Council City of Eastlake to the City of Willoughby to
expend funds in an amount not to exceed
Seventy-Eight Thousand Dollars ($78,000.00)
for the engineering of the replacement of the W-E WPCC outfall diffuser section in Lake Erie, and declaring an emergency.
There was no Motion to suspend the rules requiring separate readings and reading in full.
Legislation No. 05-12-(04) was placed on First Reading.
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RESOLUTION NO.: 05-12-(05)
Requested by: WPCC Super. Gorka A Resolution granting permission from the
Sponsored by: Council City of Eastlake to the City of Willoughby to
expend funds in an amount not to exceed
Seventy-Four Thousand Dollars ($74,000.00)
for the engineering for the W-E WPCC Equalization Basin Rehabilitation Project, and declaring an emergency.
There was no Motion to suspend the rules requiring separate readings and reading in full.
Legislation No. 05-12-(05) was placed on First Reading.
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RESOLUTION NO.: 05-12-(06)
Requested by: WPCC Super. Gorka A Resolution granting permission from the
Sponsored by: Council City of Eastlake to the City of Willoughby to
expend funds in an amount not to exceed
Sixty-Five Thousand Dollars ($65,000.00)
for the engineering for the W-E WPCC Plant Performance Assessment, and declaring an emergency.
There was no Motion to suspend the rules requiring separate readings and reading in full.
Legislation No. 05-12-(06) was placed on First Reading.
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ORDINANCE NO.: 05-12-(07)
Requested by: Finance Director Slocum An Ordinance to re-appropriate for the expenses
Sponsored by: Council of the City of Eastlake, State of Ohio, for the period beginning January 1, 2015 and ending December 31, 2015, and declaring an emergency.
MOTION: Ms. Vaughn moved to suspend the rules requiring separate readings and
reading in full. Ms. DePledge seconded.
ROLL CALL: Yeas unanimous.
MOTION: Ms. Vaughn moved to adopt. Ms. DePledge seconded.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Ordinance No. 2015-042.
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LEGISLATION PENDING
There was no Legislation Pending.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
There was no New Business.
ADMINISTRATIVE REPORTS:
MAYOR/SAFETY DIRECTOR – Dennis Morley
Mayor Morley: Welcome everyone. It is good to look out in the crowd and have more faces every meeting. Those who are doing any school projects – if you need any signatures let any one of us know. We are always willing to sign. Actually, I am going to Washington Elementary on Friday for career day. I hope that goes well – for me at least. Now that the warm weather is here a lot of our phone calls in all the Departments – mine – the Police and Building Departments – are unfortunately that our residents do not get along. What I have told most residents who call my office everyday is you do not have to like your neighbor but you have to coexist. These days it is not like the old days when you could just get up and move because now with the housing market it is difficult. Just coexist. We spend a lot of time on this. Some days my whole day is phone calls from neighbors who just do not get along. We are trying to be out there to try to get more economics here and build up the Vineyards and fill the stadium and Centennial Plaza. I give the Chief credit. I call over there all the time and have him go into many arbitrations between residents. Sometimes it works and sometimes it doesn’t. Just staying on top of that would be great. Mr. Gwydir and I met with the Stormwater Management Committee and are moving toward some of the areas in case we get six inches of rain we can hopefully salvage something. We are continuing on the road repairs. Some of you may have seen the street sweepers going up and down the streets. That is also part of us being in the Lake County Stormwater Plan. We are allowed two weeks yearly and they supply the driver and the equipment – this saves us money and an employee and our employees can continue to do the catch basins and road repairs. Safety Town is in June this year. Chief, do you have the number of how many have signed up?
Chief Reik: 40 for the morning and 10 for the afternoon.
Mayor Morley: Our goal is 70 and we have 50. If you know of anyone – we have sent flyers to the grade schools. We still had some money from last year’s donations and fund raisers. If it goes over the cut I took of working for $1 as Safety Director has been approved in the budget again by Council. Those dollars would be used for things like Safety Town and things we can do for our kids in our City. Pool passes are on sale. The pool opens on Memorial Day which is a free swim day for our residents. Also, a bigger part of that day is the remembrance of our veterans – we will have a service at 11:00 a.m. at the Blvd. of 500 Flags and the Gazebo. I thank the veterans and the Blvd. of 500 Flags Committee of which Mr. D’Ambrosio and I are members. We will also be parking cars on Monday as part of our fund raising for the Blvd. of 500 Flags before the game. Mr. Rydzinski, Mr. D’Ambrosio and I will be parking cars. We continue to fund raise every where we can to keep a lot of our programs going. This concludes my report and I am open for questions.
There were no further questions of Mayor Morley.
FIRE CHIEF – Ted Whittington
Chief Whittington: I would like to congratulate the Lake County Yacht Club on such a big deal. Most of you may not realize but they support the Fire Department a lot. We have been having our clam bakes there for I don’t know how long. We have had children’s parties there. They sponsor special events – people go there from Low Riders every year. It is much more than just a yacht group and they mean a lot to the Community. The Fire Department appreciates your support – congratulations. I thank Mr. Rubertino and his guys who patched the front pad of the Fire Station. It is crumbling and we have some long term repairs to plan for by the end of the summer. They sent guys to temporarily patch it because we were concerned about guys twisting an ankle. I appreciate it that they handled it in a timely manner. I do not have much of a grant update at this point. I have been working with the Mayor and Mr. Slocum. At this point we have accepted the grant and sent in the paperwork. They will transfer the funds to Mr. Slocum and I will work with the Mayor’s office and Mr. Slocum on the purchasing as well as making Council aware. The lifts we got are on State bid so we do not have to go out for bid. For the SCBA’s I will be working with the Law Director on legislation. We have vendors coming in and will try to make a decision. I am sure everyone was aware that the utility study came out based on the Fire Departments. Mayor Morley and I attended it and there have been articles published. As a Lake County Chief it was a prideful moment for all of us because we do work very hard to make sure we have the best interests of everyone who lives in this County and each of our individual cities. If you read the study they had three different types of models they look at as far as how they would consolidate the fire departments – one large department, two east and west and three east, central and west. And within each of those models they did staffing. At the end they could not find a cost savings for any of those. They pretty much said the way we run business now is pretty efficient. For us, as guys who work very hard and try to be good stewards of our budgets, it was a positive thing for the fire service in general for this area. As an Eastlake Chief I did have mixed emotions on the study itself. I would hope that when each of you and the residents read it you would know that I take my fiscal responsibilities very seriously and try to work within my means. The more cuts we have made over the last five years I have asked my people to do more and more. This study compares us to other cities and you can see our run volumes compared to the larger staffing in other communities and you can really see we are pretty efficient in what we do. The cautionary thing is that I do not want anyone to think this is acceptable. I still think the things the Fire Department is doing is very basic stuff. I discussed this with the Mayor that as a Lake County Chief I am very proud but as Eastlake Chief I still have concerns that people may see this as the City of Eastlake is doing fine – but, we really are not. It is interesting as I have gone through my career it seems like the fire departments are always the ones under the microscope whether it be consolidating departments to regionalizing departments or bringing in outside contractors to take over a fire department. Mayor Anderson from Willoughby was on the steering committee and even though the study did not come out and say anything or find a good way to consolidate he said the one thing it did prove was that for anyone who approaches elected officials or comes to Council meetings and says why not make just one department or get rid of the fire department that the study pretty much proved that it would be more costly to do something like that. I think that was an interesting aspect as we go along because there will be another study during my career. The study is public and I ask everyone to look at it. I will be more than happy to discuss it with you. It was a two year project and each of us was involved and it was supported by the Lake County Chiefs. We thought it was a very valuable tool and produced information we anticipated. The newspaper article did talk about our ladder sharing as an example of positive things that came out of it.
There were no questions of Chief Whittington.
POLICE CHIEF – Larry Reik
Chief Reik: I would also like to congratulate the Lake County Yacht Club. I am good friends with the Schwenks and know many members. We also have some of our holiday parties there and they are a favorite of the Department. They have always been very gracious and hopefully 50 years from now we will all be back and doing it again. I would like to compliment Mr. Trivisanno. It is easy when most of the people who come here are motivated by some type of action or inaction that is going on. But, to take the time to come out to commend is refreshing plus getting up in front of everyone and speaking – most people do not like to do that. We have one guy who will be leaving after a long injury and we have worked with the Administration to bring back Adam Clark who will be starting up on Sunday. The other person who was laid off to his credit got another job in Willoughby and after training at our agency for 14 weeks and Warrensville for 12 weeks he will now train with Willoughby to become the best trained officer in the County. Now one of the more prosperous cities in the County gets the benefit of the time, energy and money we invested. It is just another downside of the things we have gone through but for him and his family that is a good thing. We have also worked with Civil Service to establish a list. To do that we have to give another test which is being published right now – which is all part of the process. We need an eligibility list because we have a number of guys who could leave at any time in the next year or so. It is important to keep an eligibility list so when a vacancy comes up we have options. We have another officer who put in retirement papers for the end of June. As soon as we have someone ready to hire we will do so. But, the process is not a quick one. If you receive any questions on that feel free to let me know. I am open for questions.
Mr. Hoefle: Chief, I will be attending the meeting Monday on the City of Cleveland’s ordinance on tethering outside of animals during cold weather. They are having it Monday at the Lake County Humane Society. I have been invited to attend.
Ms. Vaughn: I will be attending as well.
There were no further questions of Chief Reik.
CHIEF BUILDING OFFICIAL – David Menn
Mr. D’Ambrosio: CBO Menn is absent and excused but he did want me to pass something on to you. Obviously a lot of grass is growing right now and we are receiving a lot of complaints about grass cutting. He divided the City with his Department – two people – and, they are going around the City writing violations for people to cut their grass. Please have patience – the letters will get out.
Mr. Slocum: If I could make a point. The person who did the majority of the citing last year was laid off. They are trying to backfill with the people they do have but we do not have the staffing we had last year.
Mr. D’Ambrosio: Correct. The whole City divided by two people – it takes a while.
SERVICE DIRECTOR – Nick Rubertino
Mr. Rubertino: Potholes – we continue to fill potholes. If we are not in one area we are definitely in another area. We are consistently out there on a daily basis when weather permits to get the potholes filled. We have started to repair catch basins which is a long, tedious job. It takes about one week to eight working days to get one catch basin repaired. It is the same situation. We have two guys doing the catch basins and there is a time frame to let the concrete settle and harden. We did get the bricks in out front in the oval. They look excellent and the guys did a fantastic job of getting them back in there. We have a Beautification Committee which is made up of all volunteers. We are always looking for volunteers who can help with the islands and flower beds to try to keep them weeded and pulled. If anyone would like to volunteer we would be more than happy to have the help. I thank Chief Reik for the diversion program – kids who come in on Saturdays. They have helped us out a great deal in litter pickup and cleaning around buildings and getting the grass cut and leaves cleaned up out of the tennis court. We appreciate that help. I would like to congratulate the Eastlake Women’s Club for the 50 years they have been in the City of Eastlake. And, Chief Whittington, if some day I can be more prepared than you – I don’t know. You are the most prepared and informative person I have very met. It is always a pleasure to listen to you.
There were no questions of Mr. Rubertino.
CITY ENGINEER – Tom Gwydir
Mr. Gwydir: We are working on stormwater issues in specific regards to Mr. Taubert’s comments. We currently have a proposal in for wetlands mitigation on Corporation Creek from Lakeshore Blvd. to the river. We are also working with Willoughby as they prioritize their stormwater projects because as I stated prior some of those projects have an effect on the flow of water into Corporation Creek which again affect Mr. Taubert. We are trying to mitigate some of those flows and as part of that we are also working with the Norfolk/Southern railroad which is experiencing stormwater issues. We are trying to see if we can find a mutually beneficial resolution to their problems, Willoughby’s problems and our problems. Mr. Taubert, if at the end of the meeting you would like I can give you my phone number and go in depth with you on engineering matters. I am open for questions.
Ms. Vaughn: What is the status of Willowick Drive?
Mr. Gwydir: The plans and specifications are 85% complete and we will plan on getting the bid shortly upon approval of Council – I have to speak with Mr. D’Ambrosio about this. We anticipate having bids in and making communication for an award after the first of July as required by OPWC because that is when the money comes through. Presuming it is awarded sometime in July I would expect a start the beginning of August and a conclusion in early October.
Mayor Morley: We have discussed in previous meetings about putting more money into the Willowick Drive because we have the $500,000 in OPWC money and we have put in another $200,000 or $225,000 in for a total of about $700,000. Also, part of the bid package will be Luanna – a side note which will not have to be accepted – and there is a spot on Clearway. Mr. Rubertino and the Road Foreman have been looking for spots – there is some slab replacement on Erie. We will probably not do a lot of asphalt this year but the major issues have been done so we will probably have about $300,000 – $400,000 left in the road funds to do some other projects. We will continue to try to keep up.
Mr. D’Ambrosio: I think most people would agree with putting the money into Willowick Drive. We have been fighting that for a long time and it is a good thing for the City.
There were no further questions of Mr. Gwydir.
FINANCE DIRECTOR – Mike Slocum
Mr. Slocum: Speaking of the road levy – if you look at Schedule B of the tax budget the road levy expires at the end of this year. Anything assessed this year is collected next year. At the end of this year is the first time we can go for a renewal of the road levy. It is my recommendation that we consider putting it on the ballot in November. If we want to do that we have to have it to the Board of Elections by the first week of August. This is the first time we can go for the renewal. If it should fail or we don’t go for it we can go for it next year. I think the road levy is extremely important especially when we start planning on what we will be doing in the future. We use the road levy money as seed money. Half of the Willowick Drive repair is being done by the road levy money and the other half is coming from the State. I know from my perspective that I would be less than enthusiastic to recommend us going into other projects if that levy would potentially not be there. We need to have the seed money for that. I am open for questions.
Mrs. Cendroski: Mr. Slocum, with the road levy – a reminder – with the legislation for the ballot we need to do the resolution of necessity first.
Mr. Slocum: I understand it is a two-step process.
Ms. Vaughn: Before we go into two much effort and discussion we need to discuss the $137 million the School Board is putting on the ballot. I do not want the residents to back off helping us because they see that big dollar sign out there. It makes me uncomfortable.
Mr. Slocum: If it does get rejected we have the ability to go back next year – there will be two opportunities next year because as there is a Presidential election there will definitely be a primary and a general.
Ms. Vaughn: It would be safer to put it on next March.
Mr. Slocum: That is your decision. I expressed my recommendation but that is your decision.
There were no further questions of Mr. Slocum.
LAW DIRECTOR – Randy Klammer
Mr. Klammer: Mr. Slocum was making the point that we will have to hustle if we were to get it on the November ballot because Council will be going on break so it is something you will have to give some priority to and think about. There is nothing all that exciting going on. There is a forfeiture of some property at the end of North and South Riverview. If you can decide tomorrow if you want to pursue it let me know. I have nothing further to report and I am open for questions.
There were no questions of Mr. Klammer.
ADJOURNMENT
The meeting was adjourned at approximately 7:51 p.m.
______________________________________
DONNA VAUGHN, COUNCIL VICE PRESIDENT
APPROVED: __________________________
ATTEST: _____________________________
DEBORAH A. CENDROSKI,
CLERK OF COUNCIL