Regular Council Meeting Minutes from November 28, 2018

January 10, 2018 in Regular Council Minutes

REGULAR COUNCIL MEETING

MINUTES

TUESDAY

NOVEMBER 28, 2017

7:00 P.M.

The Regular Meeting of the Eastlake City Council was held at Eastlake City Hall, 35150 Lakeshore Boulevard. The Meeting was called to order by Council President Ms. DePledge at approximately 7:03 p.m.

The Pledge of Allegiance was recited.

ATTENDEES

Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President Ms. DePledge. Also in attendance was Council Clerk Mrs. Simons.

Those attending from the Administration were Mayor Morley, Fire Chief Whittington, City Engineer Gwydir, Finance Director Schindel and Law Director Klammer. Police Chief Reik, CBO Menn and Service Director Rubertino were absent and excused.

Ms. DePledge: We are doing a new format this evening so this is the first time that we are doing this and at this time Council has seen the agenda and we are going to ask if there is a vote to approve the agenda. If anyone is recording this meeting, as courtesy to the public, will you please identify yourself so that the fellow attendees know they are being recorded?

Ms. DePledge: We have an amendment to the agenda this evening. We have a nomination of Susan Floss to the ECDC. That nomination was to be added to the agenda this evening and it does not appear on the agenda. It should not be a surprise to anyone on Council. Does anyone on Council have any objections to the amendment?

APPROVAL OF AGENDA

Regular Council Meeting –November 28, 2017.

MOTION: Mr. Zuren moved to approve the Amended Agenda for November 28, 2017. Mr. Hoefle second.

Motion carried. Amended Agenda approved.

APPROVAL OF MINUTES

Regular Council Meeting – November 14, 2017.

Ms. DePledge: The Council Meeting Minutes for the November 14, 2017 are not yet completed and they will be completed by our next meeting and they will be approved at that time.

PRESIDENT’S REPORT

Meetings Scheduled

Ms. DePledge: The next Council-as-a-Whole Committee Meeting is scheduled for Tuesday, December 12, 2017 at 7:00 p.m. The Regular Council meeting will be convened immediately following the adjournment of the Council-as-a-Whole Committee meeting. Due to the holiday’s an additional Motion will be made to reschedule the December 26, 2017 to December 19, 2017.

MOTION: Mr. Meyers moved, pursuant to City of Eastlake Ordinance 111.01 “Rules of Council” to re-schedule the Tuesday, December 27, 2016 Council-as-a-Whole Committee Meeting and the Regular Council Meeting to Tuesday, December 20, 2016, with the Council-as-a-Whole Meeting being scheduled for 7:00 p.m. and the Regular Council Meeting to immediately follow the adjournment of the Council-as-a-Whole Committee Meeting. Mr. Evers Second.

ROLL CALL: Yeas unanimous.

Motion carried.

There were no questions for Ms. DePledge.

COMMUNICATIONS & PETITIONS

A communication from Finance Director Schindel to reappropriate for the expenses beginning on January 1, 2017 and ending on December 31, 2017.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

COMMITTEE REPORTS:

Ms. DePledge: An Ordinance Committee Meetings were held since our last Regular Council Meeting. Mr. Hoefle?

Mr. Hoefle: Thank you Madam President. The Ordinance Committee did on Tuesday, November 21 and all members of the committee were present, as well as everyone on Council. Also in attendance were Mayor Morley and City Engineer Gwydir. Mr. Gwydir did cover…we had two items on the agenda, which were Ordinance Chapter 906 titled “Erosion and Sediment Control” and Chapter 913 titled “Comprehensive Stormwater Management.” Mr. Gwydir did touch on this in our previous meeting. No one else had any other questions in regards to that at that time. I don’t think that anybody else has any questions. We would also like to mention at this time on Tuesday, December 5 we would like to have a Recreation Committee Meeting. What we will be doing at that meeting is going over the skate park information and splash park information. To bring everybody up to speed on what we have come up with so far at that time. Is everyone okay with that date…Tuesday, December 5 for the Recreation Committee Meeting?

Mr. Zuren: At 6:00 p.m.?

Mr. Hoefle: 6:00 p.m. That concludes my report and I am open for questions. Mr. Spotton?

Mr. Spotton: I would just like to report that on November 21 Mr. Meyers and I went down to Ray’s Mountain Bike Park down in Cleveland, off of West 98^th Street. We met with the CAD students from Mayfield High School and representatives from the high school to discuss a ramp park and skate park. I am open for questions.

There were no questions for Mr. Hoefle or Mr. Spotton.

Mr. Evers: This is outside the Committee Reports. I have a few dates that I would like to mention.

Ms. DePledge: Could we continue with the Committee Reports first and then I will…Mr. Zuren has an ECDC report.

Mr. Zuren: Thank you Madam President. The ECDC did meet today and we did not a quorum. But I want to announce three events that are coming up just so everyone is aware of them. We do have the second Vine Street Corridor Business Meeting held at the Patrician Party Center on December 14 at 3:00 p.m. We are combining it with the Congregations and the banquet halls and everyone is invited to that. We have through the help of Chief Whittington we have identified a family for the “Best Christmas Ever Event.” It is an event that we are going to have on Christmas morning where a group of us are going to go to a deployed Veterans family’s house and bring them Christmas presents and Christmas dinner with a fire truck. So the children can take a ride on the fire truck when we wrap everything up. I want to thank Century 21, Asa Cox Homes and the Police and Fire Union for donating gifts and the Christmas food. Finally we have set a date with the ECDC and EPAL for the first dog show that we are going to have in the City of Eastlake. It will be on February 11 at EPAL from 1:00 p.m. to 4:00 p.m. We intend on having a dog costume contest and an actual dog show. That information will be sent shortly. With that I am open for questions.

There were no questions for Mr. Zuren.

Ms. DePledge: We will now move onto Mr. Kasunick who has a Port Authority report.

Mr. Kasunick: I have a couple of things. First of all the Port Authority Meeting that would have normally been on December 21 and due to the holiday it is being canceled and January 18^th will be the next Port Authority Meeting. Also the city was approved for a Nature Works Grant that was to build a playground at Erie Road Park….that was approved. So the only caveat at this point is that the land still needs to be transferred from the City of Willoughby. The Administration and the Port Authority are currently working on that. Apart from that I am open for questions.

There were no questions for Mr. Kasunick.

MOTION: Mr. Zuren moved to appoint Susan Foss, for the open seat on the ECDC. Mr. Kasunick second.

ROLL CALL: Yeas unanimous.

Motion carried.

Ms. DePledge: With that Mr. Evers?

Mr. Evers: Thank you Madam President. Just a few dates that I would like to throw out to everybody and are very important to us here in the city. The first one will be on December 2, 2017 and it will be the Eastlake Community Christmas at Wal-Mart from 10:00 a.m. to 3:00 p.m. It is put on by the Eastlake Fire Department, Eastlake Police Department, Eastlake Victim Advocates and EPAL. It is a fill the squad and last year we were able to reach out to 125 families and that is our goal again this year. On December 3, 2017 the Eastlake Ladies Club will have a night with Santa Clause from 6:00 p.m. to 9:00 p.m. over at the Eastlake EPAL Community Center. And on December 5^th the Eastlake Police Department and Eagle Protective Services will be putting on “What to do in the case of an active shooter.” It starts at 7:00 p.m. and it will be at the Eastlake EPAL Community Center. It is open to all residents at no charge. Thank you.

There were no questions for Mr. Evers.

RECOGNITION OF THE PUBLIC: 1/2 hour, 3-minutes per person

Ms. DePledge recognized the public input at this time; she reminded the speakers that there is a 3-minute limit for their comments; all comments are to be directed to the Chair and not include any personalities or individuals.

There was no one wishing to speak.

LEGISLATION PROPOSED: First number will be 2017-092

11-28-(01) ORDINANCE NO.: ________________

Requested by: Administration

Sponsored by: Finance Committee

An Ordinance to reappropriate for the expenses of the City of Eastlake, State of Ohio, for the period beginning January 1, 2017 and ending December 31, 2017, and declaring an emergency.

MOTION: Mr. Evers moved to suspend the rules requiring separate readings and reading in full. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

MOTION: Mr. Evers moved to adopt. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried. Legislation is adopted as Resolution No.: 2017-094.

LEGISLATION PENDING:

There was no Legislation Pending.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS

There was no New Business.

ADMINISTRATIVE REPORTS:

MAYOR/SAFETY DIRECTOR – Dennis Morley

Mayor Morley: Thank you Madam President and welcome everyone to this evenings meeting. As Ms. Schindel reported and talked about with the…we finally got some money for the 911 and we are still pretty frustrated that we don’t have the rest since August from the insurance company for the phones. Again we are still without voicemail and auto attendant. We did get someone from Mature Services to answer the phones during the week and that is free of cost, as we have Janet also in the Building Department. We now have one in Finance to answer the phones for four hours a day. Hopefully that is going to help, because again if someone calls here and they don’t know if I am in my office or in Building they send the phone over and it just rings and rings. When the resident calls back they are usually not real happy. So we are doing everything possible to get these phones up and it has been so frustrating. Also I would like to thank North High’s art class…if you go down Vine Street you will see eight snowmen that they painted with our armed forces and different things with the North High emblem on them. Helping hands also put up some lights in the back and if you noticed coming in. Mr. Evers and I have been talking about maybe trying to see if we can get a Santa Clause in the gazebo for a couple of nights before Christmas and we are working on that. We had a meeting today with our health care initially United Health Care’s rates were raised 29%, which equaled $300,000.00 and we have been meeting with brokers and we are waiting on one more number, but it looks like we may go with Anthem. That is going to save us a little money, but again every year it’s interesting with the health care. We are meeting with the Fire for the re-opening of the contract and we are still trying to finish with Police and AFSME for the Union Contracts. Hopefully by the end of the year or in the beginning of the first quarter we will be done with those. We continue to talk to businesses that want to come into the city and we are hopeful for that. Like I said it has been a good last quarter so we are hoping that going into 2018 that everything continues prosperous in the City of Eastlake. That concludes my report and I am open for questions.

There were no questions for Mayor Morley.

FIRE CHIEF – Ted Whittington

Chief Whittington: Thank you Madam President. I apologize for being late. We actually did have a late call so I have a legitimate reason for being late and I apologize. Just one thing to report that there was an article a few weeks ago in the News-Herald regarding BWC Grants from some new protection that we have for our hoods and our gloves for cancer protection. I am glad to say that we are a recipient of one of those awards. We will be purchasing…I worked with the Mayor and we bought one round of hoods for the guys. The hoods are very vulnerable area for cancer. Your neck and inside your face…so we bought one set of hoods for everybody. The grant will allow us to get a second hood and gloves so it is a step in the right direction for us. In protecting our people about the things that are coming out for firefighting goes. Some of the health concerns and that…there was an article so I thought that…Bob Boyd who does our grants for us in the Fire Station, we are very impressive and obviously…other than that I am open for questions.

There were no questions for Chief Whittington.

POLICE CHIEF – Larry Reik

Chief Reik was absent and excused.

There were no questions for Chief Reik.

CHIEF BUILDING OFFICIAL – David Menn

Mr. Menn was absent and excused.

There were no questions for Mr. Menn.

SERVICE DIRECTOR – Nick Rubertino

Mr. Rubertino was absent and excused.

There were no questions for Mr. Rubertino.

CITY ENGINEER – Tom Gwydir

Mr. Gwydir had no report this evening.

There were no questions for Mr. Gwydir.

FINANCE DIRECTOR – Carol-Ann Schindel

Ms. Schindel: Thank you and as the Mayor has stated we have been busy working with the insurances, whether it be health insurance or the insurance for the phones and 911 and dispatch. As well as wrapping up the yearend trying to make sure that our numbers are tight and we are started to look forward to 2018. That is the end of my report.

There were no questions for Ms. Schindel.

LAW DIRECTOR – Randy Klammer

Mr. Klammer: had no report this evening.

There were no questions for Mr. Klammer.

ADJOURNMENT

The meeting was adjourned at approximately 7:25 p.m.

___________________________________

JOHN MEYERS, COUNCIL PRESIDENT

APPROVED: ______________________

ATTEST: _____________________________________

TRACY M. SIMONS, CLERK OF COUNCIL

City of Eastlake Ohio

Regular Council Meeting Minutes from November 28, 2018

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