Regular Council Meeting Minutes from March 28, 2017

April 12, 2017 in Regular Council Minutes

EASTLAKE CITY COUNCIL

REGULAR COUNCIL MEETING MINUTES

MARCH 28, 2017

The Regular Meeting of the Eastlake City Council was held at Eastlake City Hall, 35150 Lakeshore Boulevard. The Meeting was called to order by Council President Ms. DePledge at approximately 7:07 p.m.

The Pledge of Allegiance was recited.

ATTENDEES

Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Evers, Mr. Spotton, Mr. Hoefle and Council President Ms. DePledge. Also in attendance was Council Clerk Mrs. Simons.

Those attending from the Administration were Mayor Morley, Fire Chief Whittington, Police Chief Reik, Service Director Rubertino, City Engineer Gwydir and Law Director Klammer. CBO Menn and Finance Director Schindel were absent and excused.

Ms. DePledge: If anyone is recording this meeting, as courtesy to the public, will you please identify yourself so that the fellow attendees know they are being recorded.

APPROVAL OF MINUTES

Regular Council Meeting –February 28, 2017.

MOTION: Mr. Evers moved to approve the minutes from February 28, 2017. Mr. Hoefle second.

Motion carried. Minutes approved.

Regular Council Meeting –March 14, 2017.

MOTION: Mr. Evers moved to approve the minutes from March 14, 2017. Mr. Spotton second.

Motion carried. Minutes approved.

COUNCIL PRESIDENT’S REPORT – President Ms. DePledge

Meetings Scheduled

Ms. DePledge: The next Council-as-a-Whole Committee Meeting is scheduled for Tuesday, April 11, 2017 at 7:00 p.m. The Regular Council meeting will be convened immediately following the adjournment of the Council-as-a-Whole Committee meeting. The Boulevard of 500 Flags Annual fund raiser will be Friday, April 21, 2017. At our last meeting there was a large turn out from the West Island Community with regards to activities from the Eastlake Port Authority, the ECDC and City Council. There was some confusion and I don’t know if anybody is here from the last meeting and it looks like the issue has been resolved. For the record I will state that there was a commission plan put by the Chagrin Water Shed Partners and the Eastlake Port Authority several years ago. A commission to plan or a plan was put together to develop the area along Erie Shores where the Chagrin River Salmon Club and where the kayak rental place is. The plan costs tens of thousands of dollars if I remember correctly and there was a Public Meeting about it and it was held here. The resident’s were invited and there was a lot of dialog between the developer and the residents. Subsequently the people who came forward at the last meeting learned that there was going to be some property that was available for sale. They were concerned about a bridge being built over to Thumb Print Island. They were very concerned about the foot traffic and the car traffic in that area. I told them that I didn’t know exactly what project they were speaking about, but City Council had been approached by members of the Chagrin Water Shed and the Port Authority to do a matching grant. To facilitate the purchase of two parcels of property that would enable them to proceed with building a bridge to Thumb Print Island. We have since learned that those two parcels of property have been purchased by an individual purchaser. The property is no longer available for building a bridge for the purchase by the Port Authority or by the City of Eastlake. That being said this particular project of this park like area is a long term vision. It isn’t something that came up over night or is being trussed upon anybody. It is a plan is available for inspection and it has been around for a minimum of three years possibly four or five years. Part of the park is to reach over into the soccer fields and over into the North Chagrin Reservation to put walking trails in and to make it a better park for the residents. I do remember one thing about one of the dialogs between the residents and the developer who created the plan. They were about access to their properties and people having walking trails behind their house. He said that they would put up buffers and fences. He then turned around and mentioned to the residents who live in that area that other places that he built a park where it had been an issue. Once the residents started to see the whole picture taking place came forward and said we want access to this park from our yard, because it improved the marketability of their own home. Those are things that we always take into consideration and we never jump into projects suddenly. Certainly something that would affect the resident’s of the West Island area. We would always want them to know that we consider all the wishes of the resident’s; especially when it is going to impact them directly. This project is still ongoing. It is not done and the Port Authority is still working to develop that area and they are still working to do kayak and canoe delivery. If anybody has any concerns or they want to get involved they can go to the Eastlake Port Authority Meeting. They can contact Mr. Cain who is the Chairman of the Port Authority. Mr. Kasunick is the City Council Liaison for the Port Authority. Again all of the information is available to all members of the public at all times. We always appreciate people coming forward when they have concerns, but there is almost always a history to it. We want to share that with you and we want you to be comfortable and we want you to know that we have the best interest of the city always in the fore front. That concludes my report.

There were no questions for Council President DePledge.

COMMUNICATIONS & PETITIONS

A communication from Finance Director Schindel to enter into a contract with Hughie’s Event Production Services.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

2. A communication from CBO Menn for the issuance of a Conditional Use Permit to Keith Andrykovitch d/b/a Fire Station Parking/storage.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

3. A communication from Finance Director Schindel to reappropriate for the expenses for period beginning January 1, 2017 and ending December 31, 2017.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

4. A communication from that Administration to enter into an agreement with the International Association of Fire Fighters, Local 2860.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

5. Liquor license permit to 35652 Vine St., LLC, d/b/a Quickys Drive Thru at 35652 Vine St., Eastlake, OH.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

6.A communication from CT Consultants to update Storm Water and Sanitary Sewer Ordinance to insure compliance.

Ms. DePledge: This will be referred to the Ordinance Committee.

COMMITTEE REPORTS

Ms. DePledge: No Committee Meetings were held and I do know that Mr. Zuren does have one report to make. With regard to the item that was referred to the Ordinance Committee Mr. Hoefle do you want to set a meeting for next Tuesday?

Mr. Hoefle: Yes.

Ms. DePledge: Is everybody available at 6:00 p.m.? Mr. Zuren?

ECDC MEETING- Member, Michael Zuren

Mr. Zuren: Thank you Madam President. We had an ECDC Committee Meeting tonight and the main topics of discussion were the upcoming Job Fair. It will be held at North High School on May 13^th from 10:00 a.m. to 2:00 p.m. So far we have twenty plus businesses that are going to be involved as well as numerous colleges along with Willoughby-Eastlake School system and Wickliffe School system. The event is going to be held for all job seekers not just graduating seniors or graduating college students. We also discussed a kayak tour nature weekend. Currently we are working on a date to set this with ODNR. It will probably be set sometime in July or August. It will most likely be on a Sunday extending into a Monday for the free kayak’s. We are going to try and add other events to it once we have the date nailed down. The last main item of discussion was the creation of recognition of an award program for Eastlake resident’s who have had a positive impact or an act of kindness on the community. That concludes my report and I am open for discussion.

There were no questions for Mr. Zuren.

MOTION

MOTION: Mr. Kasunick moved to add Legislation No. 03-28-(01) to this evening’s agenda a Resolution authorizing and directing the Mayor and Director of Finance to enter into a Contract with Hughie’s Event Production Services, for the repair of the audio system at Classic Park, in the amount of Nineteen Thousand Eight Hundred and Forty-Three Dollars and Twenty-Five Cents ($19,843.25). Mr. Zuren second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No. 03-28-(01) is added to this evening’s agenda.

MOTION: Mr. Meyers moved to add Legislation No. 03-28-(02) to this evening’s agenda an Ordinance authorizing the issuance of a Conditional Use Permit for an Ordinance authorizing the issuance of a Conditional Use Permit for outside storage to Keith Andrykovitch, d/b/a Fire Station Parking/Storage, 1341 East 354^th Street, Eastlake, Ohio. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No. 03-28-(02) is added to this evening’s agenda.

MOTION: Mr. Zuren moved to add Legislation No. 03-28-(03) to this evening’s agenda an Ordinance to reappropriate for the expenses of the City of Eastlake, State of Ohio, for the period beginning January 1, 2017 and ending December 31, 2017. Mr. Evers second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No. 03-28-(03) is added to this evening’s agenda.

MOTION: Mr. Evers moved to add Legislation No. 03-28-(04) to this evening’s agenda a Resolution authorizing and directing the Mayor and Director of Finance to enter into an Agreement with the International Association of Fire Fighters, Local 2860, AFL-CIO. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No. 03-28-(04) is added to this evening’s agenda.

MOTION: Mr. Meyers moved to approve and send back to Columbus, Ohio with no objections the liquor license permit request to 35652 Vine St., LLC, d/b/a Quickys Drive Thru, 35652 Vine St., Eastlake, OH. Mr. Spotton second.

ROLL CALL: Yeas unanimous.

Motion carried.

RECOGNITION OF THE PUBLIC

Ms. DePledge recognized the public input at this time; she reminded the speakers that there is a 3-minute limit for their comments; all comments are to be directed to the Chair and not include any personalities or individuals.

Dave Evans, 35511 Blanche Street, Eastlake, OH

Mr. Evans: I have a question about parking on the street. Where there are no streetlights, there are ditches and no sidewalks…I just moved to the resident’s and I am leery on what parking is allowed. Is there allowed parking on the street?

Ms. DePledge: I will have to refer to the Police Chief about that.

Chief Reik: Parking is allowed on the non-hydrant side. Many of the streets don’t have street lights and there are others without sidewalks. There are no restrictions in that area with the exception of 3:00 a.m. to 6:00 a.m.

Mr. Evans: Thank you.

There was no one else who wished to speak.

LEGISLATION PROPOSED – First number will be 2017-022

03-28-(01) RESOLUTION NO.: ___________

Requested by: Administration

MAYOR/SAFETY DIRECTOR – Dennis Morley

Mayor Morley: Thank you Madam President and welcome everyone to this evenings meeting. First of all I would like…Mr. Henderson who is in on our Civil Service Commission has passed away this week and our condolences are with the Henderson family. Mr. Henderson was also a member of the Park and Shade Tree Commission here in Eastlake. He was a former Eastlake City Councilman, and a former President of the Willoughby-Eastlake Board of Education. He was also retiree from the Lake County Board of Elections, former member of the Democratic State Committee, former Vice Chair of the Lake County Democratic Party, and a member of the AFL-CIO retirees. I met Mr. Henderson when I became a Councilman in 2005 and he has been on our Civil Service Commission. His knowledge of the Civil Service Commission…I know that the Chief’s have worked with him over the last couple of years along with the rest of the committee. He is a loss to our city and my condolences to his family. I talked with Republic Services today on another issue with one of our residents and they told me that they posted on one of our social medias again about….there is talk that they just raised the price on their own. Which is incorrect and unfortunately as we have talked about our Gazette article will not be out in time and I will just read what me article will be for April. Yard waste pick up will resume on the week of April 3^rd on your regularly scheduled pick up date. Any question on items that need to be bundled please contact Republic directly. As of April 1^st the garbage rate will go from $44.67 to $46.23 per quarter. Ms. Schindel and I started our option year, which is a five year option. Our research has shown that if we went with a new company our rate would risen the first year about $6.00 a month $18.00 extra a quarter. We would not have unlimited pick up. We have met with Republic for the few complaints that we have received and we will continue to work with them to provide the best service for our residents. There is something out on social media and we have not gotten any calls here on it. Besides Willowick we are going to still be with this option as the second lowest garbage fees in the area. We have unlimited. Painesville did go out for bids along with a few others that Ms. Schindel did contact and we believe with the rate. We have complaints but to where we would say that there is an issue with Republic. If anyone see that on social media and they would like to respond that is fine. Or you can just put that it will be in my article for April. The city Easter Egg Hunt will be on Sunday, April 9^th at Classic Park. The gates will open at 10:00 a.m. and the hunt will take place from 10:30 to noon. Community Project in cooperation with the Lake County Captains, Eastlake Police Athletic League, and the City of Eastlake…it will be for Eastlake residents so we ask for proof at the gate. The age groups will be five and under, six and ten, and eleven and fourteen. We will also have the Easter Bunny and the Captains will have a brunch and it will be $15.00. The Captains have also put out there that they have a game that day at 1:30 p.m….Eastlake residents with proof of residents can go to the game for free. I know that it is on the Police Facebook page. We have been meeting with some businesses in the last three or four weeks. I just received an email now and it is very good for us and I can’t really give too much of the particulars until a few weeks. I am going to talk with them tomorrow but it is going to be very good for our city. I am looking forward to talking with them again. Mr. Menn, Ms. Schindel and I have a meeting on Friday with another business that is possibly going to come in with one of the commissioners to meet with them. We have been having good meeting and we just need to get some of them signed. The one email that I just received now is very positive. When I can announce them I will but we are on the right move for the manufacturing. That concludes my report and I am open for questions.

There were no further questions of Mayor Morley.

FIRE CHIEF – Ted Whittington

Chief Whittington: Thank you Madam President. Just a couple of things they are some housekeeping more than anything. We do our awards internally so Firefighter Doug Greggs is our firefighter for the year 2016. Just to highlight a couple of things that he does. He runs our scuba bottles, SCBA battle programs, which are pretty tedious, because of the fact of how they need to be maintained. Obviously those are critical piece when we are sending people in for fires. To make sure that the air bottles work. He does so much for us and we are very blessed to have him. I just wanted to make it public that he is the firefighter of the year. I will be sending some formal things to you. We replaced those positions on the Safer Grant where we had resignation. I will probably be asking at the next Council Meeting to a formal swearing in if that is okay. I will send you and email or a memo on it. Like I have said in the past it is a pretty big deal for these guys. They get their first full-time job and they want to bring their families in. We also appreciate you allowing us to do that. So expect something formal for that. Other than that I am open for questions.

Ms. DePledge: We enjoy it. Mayor Morley?

Mayor Morley: I forgot one item. Thanks for passing the Fire Union Contract. The firemen that are in the crowd Mike and Jason who are on the negotiating team; it is always a pleasure to work through the contracts. This will be the second contract that I am proud to say and proud to work with them that we didn’t have to go to conciliation or arbitration. We always talk about when we walk away no one is happy but we worked it out in the last four or five months and we think that it is a good agreement. It is good for our firemen and it’s good for the city. I appreciate everything that you guys do in the negotiations and on the job.

There were no further questions of Chief Whittington.

POLICE CHIEF – Larry Reik

Chief Reik: The only thing that I have is the bank robbery on Friday at Citizen Bank. It is the second time in about a month. They have warrant and we picked them up this morning. The juvenile ended up turning himself in a couple of hours ago at the detention center. With the help of the community and Facebook is where one of the times that social media really works in our favor. Unfortunately no one at the bank got hurt and the money can be replaced. I just wanted to bring that up. The other one is still unsolved as of this point. That concludes my report and I am open for questions.

There were no further questions of Chief Reik.

CHIEF BUILDING OFFICIAL – David Menn

Mr. Menn was absent and excused.

There were no questions of Mr. Menn.

SERVICE DIRECTOR – Nick Rubertino

Mr. Rubertino: I would just like to remind that Route 91 south bound and north bound will be a traffic jam that will heat up here in the next week or so. Alternative routes would be suggested. We are currently working on potholes. That concludes my report and I am open for questions.

There were no further questions of Mr. Rubertino.

CITY ENGINEER – Tom Gwydir

Mr. Gwydir had no report this evening.

Ms. DePledge: The updates for Route 91 are always appreciated. So whenever you have them feel free to post them or email them and we will get them out via Facebook or whatever we can so that people know about them to try and steer clear of that area.

There were no questions of Mr. Gwydir.

FINANCE DIRECTOR – Carol-Ann Schindel

Ms. Schindel was absent and excused

There were no questions of Ms. Schindel.

LAW DIRECTOR – Randy Klammer

Mr. Klammer: Thank you Madam President Members of Council and Mayor. I would just like to thank the firefighters Josh and Jason and those guys. You guys don’t know how smooth those relationships with those negotiations went with the Mayor and the Chief and those guys. It is not like in every city and it hasn’t always been like that here. I would like to thank those guys again. I wanted to complement the Service Director…just to give you guys some insight that we sit in these directors meetings every week and everybody goes through their thing. And when it get to Mr. Rubertino it is just one thing after the other and Mr. Rubertino we have to do this and we have to do that. Mr. Rubertino we need the Senior Center pothole fixed and we need new concrete and by the way the generator doesn’t work and we need it all done by Wednesday. Mr. Rubertino is just taking a list so you guys maybe don’t know how much they do with how little. I was in awe watching him take notes and I just wanted to complement Mr. Rubertino and those guys too. Other than that I am open for questions.

There were no questions of Mr. Klammer.

ADJOURNMENT

The meeting was adjourned at approximately 7: 35 p.m.

_________________________________________

LAURA A. DEPLEDGE, COUNCIL PRESIDENT

APPROVED: ______________________

ATTEST: _____________________________________

TRACY M. SIMONS, CLERK OF COUNCIL

City of Eastlake Ohio

Regular Council Meeting Minutes from March 28, 2017

COMMUNICATIONS & PETITIONS

A communication from Finance Director Schindel to enter into a contract with Hughie’s Event Production Services.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

MAYOR/SAFETY DIRECTOR – Dennis Morley

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