Regular Council Meeting Mintues from August 22, 2017

September 15, 2017 in Uncategorised

EASTLAKE CITY COUNCIL

REGULAR COUNCIL MEETING MINUTES

AUGUST 22, 2017

The Regular Meeting of the Eastlake City Council was held at Eastlake City Hall, 35150 Lakeshore Boulevard. The Meeting was called to order by Council President Ms. DePledge at approximately 7:15 p.m.

The Pledge of Allegiance was recited.

ATTENDEES

Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President Ms. DePledge. Also in attendance was Council Clerk Mrs. Simons.

Those attending from the Administration were Mayor Morley, Police Chief Reik, CBO Menn, Service Director Rubertino, City Engineer Gwydir, Finance Director Schindel and Law Director Klammer. Fire Chief Whittington was absent and excused.

Ms. DePledge: If anyone is recording this meeting, as courtesy to the public, will you please identify yourself so that the fellow attendees know they are being recorded.

APPROVAL OF MINUTES

Regular Council Meeting –June 27, 2017.

Ms. DePledge: The approval of the minutes will added to the agenda for our next Regular Council Meeting.

COUNCIL PRESIDENT’S REPORT – President Ms. DePledge

Meetings Scheduled

Ms. DePledge: The next Council-as-a-Whole Committee Meeting is scheduled for Tuesday, August 22, 2017 at 7:00 p.m. The Regular Council meeting will be convened immediately following the adjournment of the Council-as-a-Whole Committee meeting. There is a Roberts Rules of Order seminar being offered in Mayfield Village on September 21. If anyone is interested in participating in the seminar you need to contact Mrs. Simons by September 1. Let her know of your intent to participate so that she may get you registered. With that I welcome everyone back and I hope that everyone enjoyed their summer break.

There were no questions for Council President DePledge.

COMMUNICATIONS & PETITIONS

A liquor license permit to TR & TG Entertainment LLC, d/b/a North Coast Cafe at 34516 Lakeshore Blvd. & Patio, Eastlake, OH.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

A communication from the WPCC to amend Section 939.26 “Sewer Service Charges” specifically Section 939.26 (d) (3) “Surcharges”.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.
A communication from the Administration to adopt a Multi-Jurisdictional hazard Mitigation Plan.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

A communication from Finance Director Schindel to reappropriate for the expenses beginning on January 1, 2017 and ending on December 31, 2017.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

A communication from the Administration to enter into an agreement to exchange properties with the Chagrin Harbor Association.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

A communication CBO Menn for the issuance of a Conditional Use Permit for a free movie night to the City of Eastlake.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

A communication from Finance Director Schindel to repair and replace the city’s communication systems.

Ms. DePledge: This was discussed in Council-As-A-Whole and it will be added to this evening’s agenda.

COMMITTEE REPORTS

Ms. DePledge: No Committee Meetings were held since our last Council Meeting. Are there any members of Council wishing to address the Chair? Mr. Zuren?

Mr. Zuren: Thank you Madam President. We had an ECDC Meeting today and there was one main topic that was discussed and that was the Retro-Eastlake Drive-Inn Movie Night, which is collaboration between the Wal-Mart Corporation and the City of Eastlake. As most people know the old drive-in site was at the site of the old Eastlake Wal-Mart building. We are going to have it directly on the old building. The face of the building is facing the Vineyards and the movie is going to be played right in the middle of the old building. We’ve had Service, the Fire Marshall, the CBO Menn out there and we are going to tape it off and make it safe and there will be police there. We are going to have two movies and they are the Smurfs, which is the recent Smurfs movie. The post is right there that we just received today from the production studio. It is the lost village and after that movie we will be showing Grease. Everyone on Council was generous to donate a gift card for our costume contest for the kids for the first movie the Smurfs. For the second movie we are going to have a costume contest for Grease. You can dress up and win gift cards. It is going to be a great event. Some of the other sponsors to the event, because we did have to license the movies from the movie studio to show them one time, that was Wal-Mart, EPAL was a major contributor, along with Jacob Waite Funeral Home, Robert Spangenberg, and The American Croatian Lodge. I want to give them a big thank you for their support for the city. I would love to see everybody out there and I think that it is going to be a great event. There is going to be a lot of happy kids. I know that when I pick my daughter up from school, she is in fifth grade, her friends all run over and they are all excited about the Smurfs movie. Because she has told them about it, so I can imagine all of these kids blue and dressed up like Smurfs and a lot of happy people. It should be a great time and I hope to see everybody there. With that I am open for questions.

There were no questions for Mr. Zuren.

MOTION

MOTION: Mr. Spotton moved to approve and send back to Columbus, Ohio with no objections the liquor license permit request to TR & TG Entertainment LLC, d/b/a North Coast Cafe at 34516 Lakeshore Blvd. & Patio, Eastlake, OH. Mr. Evers second.

ROLL CALL: Yeas unanimous.

Motion carried.

MOTION: Mr. Meyers moved to add Legislation No.: 08-22-(01) to this evening’s agenda An Ordinance amending Section 939.26, “Sewer Service Charges,” of the Codified Ordinances of the City of Eastlake, specifically Section 939.26(d) (3) “Surcharges”. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No.: 08-22-(01) is added to this evening’s agenda.

MOTION: Mr. Evers moved to add Legislation No.: 08-22-(02) to this evening’s agenda a Resolution adopting a Multi-Jurisdictional Hazard Mitigation Plan, and declaring an emergency. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No.: 08-22-(02) is added to this evening’s agenda.

MOTION: Mr. Evers moved to add Legislation No.: 08-22-(03) to this evening’s agenda an Ordinance to reappropriate for the expenses of the City of Eastlake, State of Ohio, for the period beginning January 1, 2017 and ending December 31, 2017. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No.: 08-22-(03) is added to this evening’s agenda.

MOTION: Mr. Kasunick moved to add Legislation No.: 08-22-(04) to this evening’s agenda a Resolution authorizing and directing the Mayor and Director of Finance to enter into an Agreement to exchange properties, the City of Eastlake, the property owner of Permanent Parcel #34B0230000300, with Chagrin Harbor Association, the property owner of Permanent Parcel #34B0C000300 both properties are found on “Exhibit A”, attached hereto and incorporated herein. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No.: 08-22-(04) is added to this evening’s agenda.

MOTION: Mr. Spotton moved to add Legislation No.: 08-22-(05) to this evening’s agenda an Ordinance authorizing the issuance of a Conditional Use Permit to the City of Eastlake, for a free movie night, 33752 Vine Street, Eastlake, Ohio. Mr. Evers second.

ROLL CALL: Yeas unanimous.

Motion carried Legislation No.: 08-22-(05) is added to this evening’s agenda.

MOTION: Mr. Zuren moved to add Legislation No.: 08-22-(06) to this evening’s agenda a Resolution authorizing and directing the Mayor and Director of Finance to enter into a contract and not to exceed for the repair and replacement, as the case may be, of the City communication systems, including telephone, computer server and 911 emergency systems. Mr. Evers second.

Ms. DePledge: Just to modify that Motion the contract is not to exceed $450,000.00 for the repair and replacement. It probably wasn’t on your copy, but I have it written on mine. I just want to make sure that the Motion that is being added is being added correctly. With that modification Mrs. Simons will you please call the roll?

ROLL CALL: Yeas unanimous.

Motion carried Legislation No.: 08-22-(06) is added to this evening’s agenda.

RECOGNITION OF THE PUBLIC

Ms. DePledge recognized the public input at this time; she reminded the speakers that there is a 3-minute limit for their comments; all comments are to be directed to the Chair and not include any personalities or individuals.

There was no one who wished to speak.

LEGISLATION PROPOSED – First number will be 2017-062

(IF ADDED)

08-22-(01) ORDINANCE NO.: ___________

Requested by: WPCC Superintendant Gorka

MAYOR/SAFETY DIRECTOR – Dennis Morley

Mayor Morley: Thank you Madam President and welcome everyone to this evenings meeting. Thank you Council especially for the legislation passed for the communication services. We have been very busy the Fire Chief isn’t here today. Over the last few weeks we’ve had three fires with the mutual aid of the surrounding cities. The biggest one was East Factory Direct…we had arson on Stevens Blvd., which they got under control pretty quickly. We had a fire on East 345^th Street last week. Again they were in threes so hopefully we are good with fires for a while. I talk with Mayor Anderson and thanked him for taking care of our 911 services until we are back up. We are appreciative for the City of Willoughby for that. On September 10^th at one o’clock we will have a 9/11 ceremony with the VFW and American Legion Post 678. I’ve been in contact with Mold Master and Mr. Menn has talked to Forenza Stone on their moves into the city. Since my last talk with Mold Masters they have hired another thirty employee’s, so they will be up to 260 employees and about $8 Million payroll. We are looking forward to them moving in over the next few months. Mr. Menn can talk about Forenza Stone. We are still in discussion with filling in the old Wal-Mart. Also two businesses are going into the old Good Cents; one is the furniture store that is moving from Willoughby and a Ninja Gym. They will be going into there. We were also awarded from NOWACCA and it won’t take place until 2021, it is a maximum up to $2, 022,300.00 to resurface and repair Stevens Blvd. from Lakeshore Blvd. to Route 91. That will be good when it coordinates in with the schools that will be opening. It will be an 80/20 split with us…20% will come out of our Road Levy Fund. I did have from my last Gazette article two people who are interested in the Civil Service Commission. Once I have…they are going to meet with Mr. Matheke. So they understand and once I get that I will bring it to Council for your approval for the appointments. We did appoint someone for the Records Retention…that we didn’t have to go to Council, but we’ve done that since my last article and we will work on that. Mr. Kolk our Assistant Finance Director applied for a “Bark for your Park” and we were awarded a $5,000.00 grant for the dog park. So we are looking at equipment and things that we can use that money for. Also a couple of months ago we applied for…with the Chief…a grant to hire two officers. So we are hoping that we get that. We had the old JFK is down if you’ve been over there it is amazing to see how big that park is without the building. They took the building down and the pavilion was beginning to fall apart and that was taken down and they took out the basketball court. The medical marijuana license has been moved to November. If Buckeye Relief is not given a license for the medical marijuana the land reverts back to us and they everything down and there is no reimbursement to them. The CMAG Grant I also put in my last article and if people are seeing anyone by Corporation Creek and Mr. Gwydir could probably allude to that a little more during his report. They will start working on that…we were awarded that contact…the Cleveland Foundation $50,000.00 grant that we had Erie they are starting to work on a request for quotes on that. The Miracle League Playground is in with the equipment and hopefully this week unless the weather gets bad they are going to start installing the rubber. The tentative opening for that is scheduled and we will do a ribbon cutting with the Chamber on September 13 and I will get you more information on that. We are meeting with the ACOM on Wednesday to start the second phase of the site work for the field. We may not end up having the field part in this year. We are at about $1Million and we are about $200,000.00 short right now. We have some pledges, but again until the money comes in we don’t want to move forward. That board has voted on those things. We have a couple more houses that are being built on Lakeshore Blvd. and again Mr. Menn can comment on the other things. That concludes my report and I am open for questions.

There were no questions for Mayor Morley.

FIRE CHIEF – Ted Whittington

Chief Whittington was absent and excused.

There were no questions for Chief Whittington.

POLICE CHIEF – Larry Reik

Chief Reik: First I would like to and I normally don’t say and give a lot of positive feedback on the Mayor because the Fire Chief speaks before me and that is his whole turn. When you do look at the Senior Center…if this marijuana things doesn’t go through it was a blighted and rat infested building that worse case scenario the city has a good parcel of land to now bid and sell somewhere else. Trying to get the Wal-Mart filled and all of the Director’s know the amount of time that he has put into that and then you put in the Miracle League and the charity stuff that he’s been doing. I give him a lot of credit for the time that he’s been investing. Not everything comes in for mission so there is a lot of…with Mold Masters coming in and some of these good things hopefully people will start noticing the change. I walked through where the Miracle League is going to be and you can kind of envision how nice of a corn that is going to be and hopefully the city continues. As far as the 911 and all of that a few other things to consider that is a part of this…the auto attendant at City Hall is definitely important. I know that Mrs. Kolk and everyone else here have other things to do rather than directing the Building or to the Police, but with us not have voicemail…the dispatcher who maybe dispatching the squad when the phone rings too…because the person came home and looked at their caller id and noticed in the last eight hours someone from the Police Department called. So they call back and ask “did somebody call?” That is a call that we will get ten to twenty times a day, so they have to take written messages for all of the officers. We used to have an auto playback, the hardware and the structure of dispatch…some of those boards fried with the lightening strike and they were actually smoking. Fortunately when Willoughby re-did their dispatch years ago we got some of their old equipment and they were able to replace some of the boards. The boards didn’t have this playback option, which our dispatchers had, which in turn gives you the possibility for non-emergency traffic to hit a playback button to get that address again and things like that. We don’t have that function anymore so it makes their job even tougher. We have to go back to get a recording for a 911 call that leads to anything major. There are no 911 recordings because we are not getting them. There are no phone call recordings, because that system got blown up. The entire structure…we went back twenty years with that lightening strike. Credit to Willoughby of course for being as cooperative as they’ve been and central communications, which all of your 911 cell phone calls would go there anyway. But there is a delay with that transfer of information and how that gets out. So the price tag…we all sat through there and the price tag is big. The price tag probably should have been looked into twelve years ago, but you now if along with the hopeful reimbursement of some or all the funds by the insurance, when this is all said and done we are going to be much better off as a community to provide a better service. If anyone has any questions feel free to talk to me. I know that the Fire Chief has some strong opinions and I believe they are similar and we will answer what we can. Thank you.

There were no questions for Chief Reik.

CHIEF BUILDING OFFICIAL – David Menn

Mr. Menn: Thank you and good evening. As all of you know the schools have started…both North High and Longfellow Elementary. North’s stadium is completely done and the home stands have been re-built. They were completely torn down and all new stands have been put in. The football stadium or the foot ball field has been torn out completely and now it is artificially surfaced. I am sure that the kids are really going to enjoy that. As the Mayor said Forenza Stone…actually I just talked to one of the contractors and plans should be coming in short with them for their interior remodeling. You may also notice where Circle K is going the car lot is gone and it looks deserted over there. Their plans are officially all approve now so I would hope to see some action there soon. You may have also noticed that the BP gas station has closed and we are not really sure as to why and we haven’t heard as to what may go there if anything right now. That is it.

There were no questions for Mr. Menn.

SERVICE DIRECTOR – Nick Rubertino

Mr. Rubertino: Good evening everybody, just an update that we are continuing to work on potholes. We are getting a lot of complaints on them and we are trying to keep up on the worst situations and the worst spots first. Even though we get calls in some places where they think that it may be the worst one in the city. We are out there roughly two times a week trying to do a hot box and to keep up with that as well as the other work that we have in the city. So if you get any calls I would just ask that…a lot of people don’t like to give their name, number, and address, but it is very important to us because it gives me opportunity to at least call the resident back and let them know what our time frame is. I get a lot of repeated calls that no one came out and nobody called, but they don’t leave a name or a number. That is imperative that we try and get that especially with the phone system being the way that it is right now. Lane markings are all done throughout the city. We were able to get those done prior to school starting this year that made it a little easier there. We continue to work on the catch basins. That concludes my report and I am open for questions.

There were no questions for Mr. Rubertino.

CITY ENGINEER – Tom Gwydir

Mr. Gwydir: Thank you Madam President, Members of Council, and Mayor. Following the Mayor’s comments the Coastal Management Grant was awarded to us in the amount of $50,000.00. The Lake County Stormwater matched that with another $50,000.00 and the GPD Associates has the contract and they are currently getting underway and looking at green infrastructure for Corporation Creek Watershed Areas. To try and slow down flows and mitigate flooding in that area through green methods and those will key into gray methods and other things that we are doing both as Eastlake and Willoughby to try and help that watershed out. Separately and away from that East 344^th Street, which we had OPWC grant of 50% of the construction project is now about 50% complete and the next half will start tomorrow. It should be done in about two weeks. The Quentin Road EQ Basin is about 40% complete and we will be at full completion sometime in the Spring of 2018 and with that I am open for questions.

There were no questions for Mr. Gwydir.

FINANCE DIRECTOR – Carol-Ann Schindel

Ms. Schindel: I just want to thank everybody for their support so that we can keep the communication system progress moving. We really appreciate that thank you.

There were no questions for Ms. Schindel.

LAW DIRECTOR – Randy Klammer

Mr. Klammer: Thank you Madam President, Members of Council, and Mayor. I would just like to get that Executive Session for the Fatur matter and discuss it in there.

There were no questions for Mr. Klammer.

Mr. Evers: I would like to remind everybody that there is a Finance Committee Meeting scheduled for August 29^th at six o’clock at City Hall.

Ms. DePledge: Also on the 29^th Mr. Kasunick you will be making your report on the Task Force. That is still your plan.

Mr. Kasunick: That is correct.

Ms. DePledge: What time is that?

Mr. Kasunick: That is the Finance Committee Meeting.

Ms. DePledge: Okay I just wanted to make sure that we are all on the same page. Is there anything else from Council before we move into Executive Session?

MOTION TO ADJOURN INTO EXCUTIVE SESSION

MOTION: Mr. Hoefle moved to adjourn into Executive Session to discuss Fatur v. Eastlake. Mr. Evers second.

ROLL CALL: Yeas unanimous.

Motion carried.

Ms. DePledge: We will be in Executive Session and I do not know how long we will be in there. You are more than welcome to stay. We could be back in five minutes or we could be back in two hours. With that have a good evening.

MOTION TO ADJOURN OUT OF EXCUTIVE SESSION

MOTION: Mr. Evers moved to adjourn out of Executive Session. Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried.

ADJOURNMENT

The meeting was adjourned at approximately 8:00 p.m.

_________________________________________

LAURA A. DEPLEDGE, COUNCIL PRESIDENT

APPROVED: ______________________

ATTEST: _____________________________________

TRACY M. SIMONS, CLERK OF COUNCIL

City of Eastlake Ohio

Regular Council Meeting Mintues from August 22, 2017

Meetings Scheduled

COMMUNICATIONS & PETITIONS

MAYOR/SAFETY DIRECTOR – Dennis Morley

Today

April 19, 2024

Saturday

April 20, 2024

Sunday

April 21, 2024

Monday

April 22, 2024

City Hall

Fire Department

Police Department

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