COUNCIL AS A WHOLE COMMITTEE MEETING
OCTOBER 13, 2015
Council President Mr. D’Ambrosio opened the meeting at 7:00 p.m.
Members of Council in attendance were Mr. Licht, Mr. Evers, Mr. Hoefle, Ms. DePledge, Ms. Vaughn and Council President Mr. D’Ambrosio. Mrs. Quinn-Hopkins was absent. Also attending was Council Clerk Mrs. Simons.
Those attending from the Administration were Mayor Morley, Law Director Klammer, Finance Director Slocum, Service Director Rubertino, City Engineer Gwydir, and Fire Chief Whittington and Police Chief Reik. CBO Menn was absent and excused.
10-13-(01): Ordinance: Enacting Chapter 184 “Income Tax – 2016 Tax Year and Later”
10-13-(02): Ordinance: To reappropriate for the expenses of the City of Eastlake, Ohio.
Mr. D’Ambrosio: This was discussed in a Finance Committee Meeting and Mr. Slocum would you like to comment on this?
Mr. Slocum: There a couple of items and the first item is with the tax ordinance which again it is to comply with the newly enacted state laws. First of all I have made a representation on the one provision from Chapter 183 that would allow us to do away with the reciprocity if someone did not file a return. In talking with R.I.T.A.’s Council and they have informed me that the law is very specific in that until they file their return there is no reciprocities. We cannot have that section and in fact they would not enforce even if they had it and it is a part of their operations. That is not in the legislation and I know that I said that it was but in fact they have removed it. The other thing is that there was a comment made during the public portion about the tax administrator and I think that it deserves to be looked into a little bit further. I think that we can still go ahead with this legislation right now but I do want to take a look at chapter 183 which is still going to remain in force for tax years ending prior to 01/01/16. To ensure that the issue is fully covered and I do anticipate that if there is a change that I will have it before the end of the year. With the reappropriations my explanation was not 100% on target as it related to the salt barn. I said that we had it in this year’s budget and the fact is that we had it in last year’s budget. We had set aside $310,000 for the project and we are only going to be using about $62,000 less than that which will be about $248,000 and some change. The money was not available to appropriate this year when we did our appropriations in March. As a result of the appropriation now that it is canceled the money is available and in talking with the County Auditor we did include that in our other amounts. So we did increase the amount that we have available to appropriate for this year. The bottom line is that with all of this legislation it is going to have a positive effect on the general ledger and the general fund balance by about $21,000. So where I said that it was part of this year’s budget I did technically misspeak because it is actually part of last year’s budget. If somebody wants a more technical…just stop in my office and I will bore you to death. I did give everyone the accounts that are going to be affected. The only thing that changed is the salt barn explanation and nothing else has really changed. With that I am open for any questions in relation to these two things.
Mr. D’Ambrosio: Any questions for Mr. Slocum? Thank you Mr. Slocum.
LEGISLATION PENDING: (Placed on First Reading on 09-22-2015)
09-22-(01): Resolution: Approving a Gasline Pipeline Easement Grant with East Ohio Gas Company
Mr. D’Ambrosio: This was placed on First Reading on 09-22-2015 because we didn’t have enough people to vote on it to pass it as an emergency. We did talk about it briefly and we are going to extend the gas line to give this house some service that did not have natural gas. Mr. Gwydir is that basically it?
Mr. Gwydir: That is essentially correct Mr. D’Ambrosio. There are two homes that are along Brook Drive that are currently not serviced by gas. The closest gas line requires a crossing at the very edge of Eastlake Gardens. The gas company is asking for an easement to pass that gas line through there. Physically what passes along there is what would be noted as the access way occupied by Brook Drive. Although I don’t believe that particular section of Brook Drive is currently used as a drive.
Mr. D’Ambrosio: Ok. Any questions for Mr. Gwydir on that? Thank you Mr. Gwydir.
Resolution: To enter into an Agreement with the City of Chardon, Ohio for one Durapatcher 12DJ2.
Mr. D’Ambrosio: I believe that it is the City of Chardon and they are looking to pay about $15,000 for the Durapatcher. Mr. Rubertino is there anything that you would like to say about this?
Mr. Rubertino: I would just like to point out that we haven’t used the Durapatcher in approximately five years. I found out this year with the hot box that the repairs that we do to the road are a lot easier. It is also a lot more effective and there is less mess and it is a lot less time consuming. Chardon has chip and seal roads and it fits their mode a little bit better than it does ours. I am just trying to recoup something out of it. I have done some research online and there is a pretty fair market value on them as I have found with the two previous sales that went on through the state this year. I would also like to point out that there is about $1,600 to $1,700 in repairs that are required to get it up and running efficiently at this point and for the future as well. That is the gist of it and it is something that we’ve out grown as far as the use fullness for us. With the kind of roads that they have it suits them a lot better. That is why we are trying to make that move.
Mr. D’Ambrosio: That’s a good point. The chip and tar is probably ideal for that thing I mean it left a lot of gravel throughout the road. Are there any questions for Mr. Rubertino about this? Mr. Licht?
Mr. Licht: You had mentioned that it hasn’t been used in five years is there another Durapatcher that we’ve used in the last five years?
Mr. Rubertino: No, we haven’t.
Mr. Licht: Ok.
Mr. Rubertino: We’ve done mostly coal patch and we really haven’t done anything with the Durapatcher for that amount of time. It has actually sat dormant. We just got it in the condition to where they can take it out there and test it and see what effect it has for them. They have actually put about three hundred dollars into it as of today and then they have an additionally $1,300 to $1,400 to invest into it to get it up and running to where it needs to be at for state specs.
Mr. Licht: Thank you.
Mr. D’Ambrosio: Mr. Slocum?
Mr. Slocum: I would just like to comment that the proceeds from any sale will go back to the fund that the Durapatcher was originally purchased from. So if it was purchased from the road fund it will go into the road fund if it was purchased from the general fund it will go into the general fund. I do not have that answer right now. We will make a definitive investigation on that.
Mr. D’Ambrosio: Is there anything else for Mr. Rubertino? Ms. Vaughn would you like to make a Motion on this?
Ms. Vaughn: I would be pleased too.
Mr. D’Ambrosio: Thank you.
Liquor License Permit: From Prism Hospitality LP, d/b/a Radisson Eastlake Hotel, 35000 Curtis Blvd., to Sree Sai Hotels LLC, 35000 Curtis Blvd.
Mr. D’Ambrosio: I didn’t see any objections on it from the Administration?
Mayor Morley: No, and…this is just so that everyone knew that the Radisson was in receivership. This gentleman ended up buying the Radisson and it should be going through here shortly. Dave and I have met with him because he wants to do some renovations. It should be done in the next year…before the Convention next year.
Mr. D’Ambrosio: Ok. Mr. Hoefle would you like to make a Motion on this?
Mr. Hoefle: Yes.
There were no further questions or comments.
The meeting was adjourned at 7:08 p.m.