Council-As-A-Whole Committee Minutes from September 13, 2016




SEPTEMBER 13, 2016


Council President Ms. DePledge opened the meeting at 7:00 p.m.

A Swearing in Ceremony for Probationary Firefighter Daniel Baucco was taking place at this time.


Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President Ms. DePledge. Also attending was Council Clerk Mrs. Simons.

Those attending from the Administration were Mayor Morley, Fire Chief Whittington, Police Chief Reik, CBO Menn, Service Director Rubertino, City Engineer Gwydir, Finance Director Schindel and Law Director Klammer.

Ms. DePledge: If anyone is recording this meeting as courtesy to the public will you please identify yourself so that the fellow attendees know that it is being recorded.

Kristi Garabrandt from the News-Herald

Bob Spangenberg


08-23-(02): An Ordinance to amend Section 184.06 (A) “Credit for Tax Paid to Other Municipalities” of the Codified Ordinances.

Ms. DePledge: This was discussed in a meeting of over 2 hours that was held on August 30. The minutes are now approved and available as of this evening.  And they will be posted on the city’s website.  I encourage all residents to read them.  It was a very healthy debate by all of the participants, with different ideas.  The issue was obviously moved forward and it is on the agenda for tonight.  I will now turn this over to our Finance Director Mrs. Schindel.  Do you have any other comments in regards to this issue?

Mrs. Schindel: Thank you. The reciprocity credit at 50% would provide to the city approximately $2,300,000.00.  The reason why we are asking is that there are grants out there for firemen.  When those grants expire we will lose those firemen.  We have a need for different Capital Equipment such as roofs.  The day after the Finance Committee meeting it rained.  The fire department lost their phone system and following that they lost their computer system.  It went down because it was raining and it was very wet inside the building.  So with that type of repairs, we have a roof that is needed on this building in approximately four years.  The heating and cooling system and a jail and down range and a police department, and the service department has some equipment that they need.  That Taft senior center has heating and cooling issues.  There is a long list of capital improvements in addition to some normal operating things that should be taken care of.  The reciprocity would provide the money to be able to assist in getting started on this laundry list of repairs and operational items that need to be addressed.


Ms. DePledge: Are there any questions for Mrs. Schindel? If the city were to implement reciprocity in the future are we allowed to modify or change it in any way?

Mrs. Schindel: Council would be allowed to modify and change anyway that they would desire to change.

There were no further questions or comments.


There was no Legislation Pending.

There were no further questions or comments.


Resolution: Accepting the amounts and rates determined by the Budget Commission.

Ms. DePledge: This will be Legislation No.: 09-13-(01).

Resolution: to enter into a contract with Vitalone’s Services to provide towing services.

Ms. DePledge: If approved this will be added as Legislation No.: 09-13-(02).  I will refer to our Finance Director to discuss these two miscellaneous items. 

Mrs. Schindel: The contract for Vitalone’s is that we terminated our contract with O’Connor’s sometime in July or August. They have agreed to accept four months of the contract.  That is how long ago that they have accepted it.  Through the term of this year and they are willing to accept the amount that had been accepted as the best bid, when we put it out for bid.  They are willing to step into that contract.  Council needs to approve this because it is more than $12,500.00 worth of revenue.  Since they are willing to step in and since it had just been bid and they are willing to take that.  It would be for ease of them as well as for us to allow them to step into that contract.

Mr. DePledge: Are there any questions for Mrs. Schindel regarding those two issues?

Mr. Evers: Mrs. Schindel could you cover item one please? The amounts and rates determined by the Budget Commission.

Mrs. Schindel: This was something that we asked the County for right before break. When we came back from break they have given us an estimate as to what they believe the funds that we will be getting for our levies that we have.  It is saying yes to the County that we accept the dollar amounts and the fact that you’ve estimated these at such and such amount and these are our levies.  It is responding back to the County.

Mr. Evers: So there is no new levy?

Mrs. Schindel: There is no new levy. This is merely an estimate from the County as to our levies that we currently have and how much money we will be getting in the next round.

Mr. Evers: Thank you.

Resolution: To enter into a contract with Classic Ford for the purchase of two Transit Connect Vans.

Ms. DePledge: This will be added as Legislation NO.: 09-13-(03) upon a proper Motion. Mr. Rubertino would you like to address this?

Mr. Rubertino: We have been discussing these vehicles for a couple of years now. The vehicles that we are requesting are for our maintenance man as well as our sewer maintenance man.  The jest of it is that the equipment that they are using right now is a bucket truck and one ton truck that they can’t store any of their equipment in.  The equipment cannot be left out in the rain.  It is a time consuming entity to go into everyday loading the trucks up and unloading them every day.  Our trucks are left outside most of the time.  It will also protect them during the weather when they are working in the buildings.  We have discussed this prior to Mrs. Schindel coming on board and we budget for it this year.  I am just trying to move forward and I have put it off for as long as I could to try and get by.  I think that we are at that point that it is a necessity to protect the $50,000.00 worth of equipment that we are leaving in these trucks.  The gas mileage is way better than our bucket trucks.  They are getting beat up from driving it every day.  It will just save us across the board.  It is something that we have been looking at and timing is not always the greatest thing.  In reality we have put that in the budget for it and I would like to move forward with that.  I am open for any questions regarding that. 

There were no further questions or comments.

The meeting was adjourned at 7:14 p.m.




APPROVED: ________________


                                                               DATE: __________________


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