Council President Mr. D’Ambrosio opened the meeting at 7:00 p.m.

 

ATTENDEES

Members of Council in attendance were Mr. Licht, Mrs. Quinn-Hopkins, Mr. Evers, Ms. DePledge,

Ms. Vaughn and Council President Mr. D’Ambrosio. Mr. Hoefle was absent and excused. Also attending was Council Clerk Mrs. Cendroski.

Those attending from the Administration were Mayor Morley, Law Director Klammer, Finance Director Slocum, CBO Menn, City Engineer Gwydir and Police Chief Reik. Service Director Rubertino and Fire Chief Whittington were absent and excused.   

 

LEGISLATION PROPOSED:

10-14-(01): Conditional Use Permit: Always Dapper, LLC dba Mitchell’s Traditional Barber Shop, 34650 Melinz Parkway, Eastlake

10-14-(03): Conditional Use Permit: A Caring Embrace, LLC, 34099 Melinz

Pkwy., Eastlake

Mr. D’Ambrosio: These are Conditional Use Permit requests discussed in Planning Committee which is chaired by Mr. Hoefle. Mr. Evers will report as Mr. Hoefle is absent this evening.

Mr. Evers: There were four items on the agenda three of which appear on this evening’s agenda which I will report on during the regular Council meeting committee reports.

There were no questions or comments.

 

10-14-(02): Adoption: September, 2014 Codified Ordinance Replacement

Pages

Mr. D’Ambrosio: This is a housekeeping item.

There were no questions or comments.

 

LEGISLATION PENDING:

There was no Legislation Pending.

 

MISCELLANEOUS:

Issuance & Sale of Bonds: New Salt Storage Facility: $300,000

Mr. D’Ambrosio: We spoke about this briefly – the cost is $300,000. Mr. Slocum?

Mr. Slocum: We went to the market and competitively shopped the loan proposal which was repaying the loan in five equal installments of $60,000. We held out for the interest rate. The bids came in as high as 4%, 2.5%, 2.25% and the winning bid came in at 1.89%. We were extremely pleased. Our bond counsel, Attorney Mike Sharb from Squire, Patton and Boggs, has prepared the paperwork for it. Mr. Sudsina shopped the proposal. We are extremely pleased the financing has come together.

There were no questions or comments.

 

Authorization to Participate: OPWC Willowick Drive Project

Mr. D’Ambrosio: Mr. Gwydir?

Mr. Gwydir: Every year we apply to the OPWC for various projects. This year we received funding for the Willowick Drive intersection slap replacement project. The total project is $506,000 in round numbers and we received a 50% grant from the OPWC. As part of that they call for a final application to be made for the job which requires authorizing legislation from the City.

Mr. D’Ambrosio: The grant is available in July?

Mr. Gwydir: They come available on July 1, 2015.

There were no questions or comments.

 

Contract: TC Construction Co., Inc.: Concrete Road Repair Shore Drive: $24,948

Mr. D’Ambrosio: Mr. Rubertino is absent but he did send a report which states that they inspected the road and there is a 14 inch diameter hole with an 8 inch drop. The storm sewer is exposed. Mr. Gwydir?

 

Mr. Gwydir: I have seen the area. It is collapsed around the manhole and under the slab. It would be prudent and reasonable to replace those. I suggested to Mr. Rubertino that there should be televising of the manhole where the collapse is to make sure there is nothing going on and material from the road is not being carried away in the sewer. After that they should be able to fill in the area and replace the concrete.

Mr. D’Ambrosio: TC Construction is the one that just finished Kalene Court and a lot of our road repairs at the intersections.

Mrs. Quinn-Hopkins: Wouldn’t we go out to bids on something like this?

Mr. D’Ambrosio: If it is over $25,000.

Mrs. Quinn-Hopkins: I see. It came in just under that.

There were no further questions or comments.

Commercial Energy Sales Agreement: City of Eastlake & Champion Energy Services, LLC: Purchase, Sale and Delivery of Electricity for Streetlights

Mr. D’Ambrosio: I had this item placed on the agenda but we actually have an ordinance that allows the Mayor and Finance Director to enter into a contract with someone who is actually going to reduce some of our costs for streetlights or any other utility. We do not have to approve this by vote. Mr. Slocum?

Mr. Slocum: I was contacted two weeks ago by a salesman from Aspen Energy who indicated that they are now involved in providing the actual energy contracts governing our streetlights – not the maintenance but the energy side of it – which on a monthly basis runs close to $6,000 in this City for just that part. The contract for taking care of the lights runs another $12,000 per month. We use a little over one million kilowatt hours a year in running the lights and have been paying the last couple of months $6.78 cents per kilowatt hour. We signed a contract today with Aspen and it is different from the company that is here because the Law Director had some issues with their contract and I agreed with him. They went back to the market and located a separate company that does the same thing – they are energy companies governed under Ohio law. The rate we got was $4.95 cents and we were looking at a rate of $5.16 cents- it dropped 20 basis points from where we were. The anticipated savings on an annual basis for the next four years is $18,500. In my mind that is a huge win. We signed the contract today but I have not yet received their signature page back – it should be here tomorrow or so. I am open for questions.

Mr. D’Ambrosio: It is a four year contract.

Mr. Slocum: It starts December 1, 2014 and goes through November 30, 2018. After four years if we do not have another contract we revert back to CEI and their month to month pricing. The 4.95 cents is fixed for four years.

Mr. D’Ambrosio: Are there any questions. We do not have to vote on this because it is covered by ordinance.

There were no further questions or comments.

The meeting was adjourned at 7:08 p.m.

dac                                                      

                                                                                    APPROVED: ________________

                                                                                       DATE: __________________