Council-As-A-Whole Committee Meeting Minutes for November 24, 2015




NOVEMBER 24, 2015 



Council President Mr. D’Ambrosio opened the meeting at 7:00 p.m.



Members of Council in attendance were Mr. Evers, Mr. Hoefle,Mr. Licht, Ms. DePledge, Ms. Vaughn and Council President Mr. D’Ambrosio. Mrs. Quinn-Hopkins were absent and excused. Also attending was Council Clerk Mrs. Simons.


Those attending from the Administration were Mayor Morley, Law Director Klammer, Finance Director Slocum, Fire Chief Whittington, Police Chief Reik, City Engineer Gwydir and CBO Menn. Service Director Rubertino was absent and excused.



11-24-(01): An Ordinance Amending Section 1301.01 “Permits and Fees” of the Codified Ordinances.


11-24-(02): an Ordinance Amending Section 1341.03 (b) “Notice To City Of Foreclosure Filing Fee” of the Codified Ordinances.


11-24-(03): An Ordinance Amending Section 951.04 (a) “Fees” of the Codified Ordinances.

Mr. D’Ambrosio: These were discussed in the Ordinance Committee Meeting that was held on November 17th CBO Menn would you like to comment on these?


CBO Menn: I was asked to look at all of our fees and I compared it with three other communities and they were Wickliffe, Willowick, and Willoughby. I looked at the fees that we us a lot and these were my recommendations to bring us in line with the other communities that I felt that we were getting a discount.


Mr. D’Ambrosio: Are there any question for CBO Menn? Ms. DePledge?


Ms. DePledge: CBO Menn just to confirm that the last time these ordinances were amended were back in 1984 correct?  Is that what we were able to establish.


CBO Menn: Yes most of them and some of them were earlier.


Ms. DePledge: So when you say that you are bringing them up to date you’re not bringing them up to date in the last three years it’s been twenty years since they have been up to date.


CBO Menn: It has been a while. The other one that I will touch base on is the other ordinance I was asked about was sidewalks and tunnels it was just cut off. It is actually part of the ordinance about the drive ways and aprons. There was a question about the sidewalks. That doesn’t go into the public sidewalks as I discussed.  It belongs into Chapter 9 that is more of a major construction project and it is part of that ordinance and it needs to stay.  There was some talk about removing it and it need to be there.


Mr. D’Ambrosio: Is there any questions for CBO Menn?  


LEGISLATION PENDING: (Placed on First Reading on 10-27-2015) (Placed on Second Reading on 11-10-2015)

10-27-(01): Resolution: Eighth Side Letter Agreement.

Mr. D’Ambrosio: This is the agreement that we do with the Captain’s and we put this on First Reading at our last Council Meeting and tonight we will move it and it will be on Second Reading.

Mr. D’Ambrosio: This is the Third Reading for the Eighth Side Letter Agreement for the Captain’s.  Are we good to go on this Mr. Slocum?


Mr. Slocum: There were some minor changes that we brought in to the Finance Committee a while back. It is the exact same type of agreement that we discussed at the meeting there were just some minor points that we changed.


Mr. D’Ambrosio: Are there any questions for Mr. Slocum?


Mr. Slocum: The contract that I provided is the final agreement.


There were no further questions or comments.



Mr. D’Ambrosio: We have quit a few items because at the last Council Meeting we only had four members.


Ordinance: Issuance of a Conditional Use Permit to the Wickliffe F.O.E. Aerie #4086., dba Eagle Bingo.

Mr. D’Ambrosio: This is a bingo hall that is going to move next to Harbor Freight. Mayor Morley?


Mayor Morley: The only thing that we discussed the last time is that the Planning Commission wanted me to look into was the parking and the smoking. I did both and they are good on both.


Mr. D’Ambrosio: We will need a Motion to add this. Mr. Hoefle will you do the Motion for this?


Ordinance: To reappropriate for the expenses of the City of Eastlake.

Mr. D’Ambrosio: Mr. Slocum


Mr. Slocum: As we have discussed in previous Council-As-A-Whole. These are needed due to the overages to the expenses in City Hall. It is a readjustment within the General Fund.


Mr. D’Ambrosio: Ms. Vaughn you will do the Motion for this?


Ms. Vaughn: Yes


Resolution: To enter into a Contract with O’Connor’s Towing Service, Inc.

Mr. D’Ambrosio: This is something that we do every three years and we go out for a bid on this and O’Connor’s was the lowest and the best bid. They did this for the last contract to correct?


Chief Reik: Of the two area companies they were the lowest. We have had both and they both have done a good job. O’Connor’s had a slightly better bid and we believe they……


Mr. D’Ambrosio: Are there any questions for Chief Reik? Ms. Vaughn will you do the Motion on this?


Resolution: Granting Permission City of Eastlake to the City of Willoughby to expand funds for the construction of the Quentin Road Equalization Basin Project.

Mr. D’Ambrosio: Mr. Gwydir is there anything that you would like to comment on about this?


Mr. Gwydir: Yes Mr. President I will give you the brief version. As part of the Willoughby-Eastlake Waste Water Treatment Plant Permit they are required to stop sanitary sewer overflows. The first part of the project identified to do that was the Quentin Road Equalization Basin. It is a system improvement that is shared 50/50 with the City of Willoughby and the City of Eastlake. This is a request to move into design at this time and the fee of $250,000 is about 2/3 of the design fee. This is split 50/50 with the City of Willoughby.


Mr. D’Ambrosio: And Willoughby has already passed theirs?


Mr. Gwydir: Correct.


Mr. D’Ambrosio: Are there any questions on this? Ms. Vaughn will you make the Motion on this one?


Ms. Vaughn: Yes.


Ordinance: Issuance of a Conditional Use Permit to Dovetail Construction Co. Inc., d/b/a Dovetail Solar & Wind.

Mr. D’Ambrosio: Mayor or CBO Menn?


CBO Menn: This is a homeowner who is doing a solar panel project on his house. Per our ordinance it had to go to the Planning Commission first and then on to Council if it is approved by Planning. This is why it is here.


Mr. D’Ambrosio: I saw that on Planning and this will need a Motion and Mr. Hoefle will you do the Motion?


Mr. Hoefle: Yes.


Ordinance: To revise the Codified Ordinances by adopting the current replacement pages.

Mr. D’Ambrosio: This is something that we do with Walter Drane. Mr. Hoefle will do the Motion on that.


Ordinance: Issuance of a Conditional Use Permit to Robert and John LLC, d/b/a ZAPPY’S AUTO WASH.

Mr. D’Ambrosio: CBO Menn?


CBO Menn: Again this is another Conditional Use Permit that per our ordinance has to come before Council for a change.


Mr. D’Ambrosio: This will be added by a Motion and Mr. Hoefle will make the Motion.


Ordinance: Amending Section 1165.01 “Charter Provision; Mandatory Referral” of the Codified Ordinances.

Mr. D’Ambrosio: We have to amend our Ordinance to line up with the Charter change on the ballot. Mayor Morley?


Mayor Morley: That was the change of the language of the Charter and we have to change the language of the Ordinance that was passed.   It is to bring the two in line.


Mr. D’Ambrosio: Are there any questions on this and Mr. Hoefle will do the Motion on this.

Resolution: Apply for a grant from the Ohio Coastal Management Program at the Department of Natural Resources.­­­­­­­­­­­­­­­­­­­­­­­­

Mr. D’Ambrosio: Mayor Morley did you want to comment on this?


Mayor Morley: Mr. Gwydir has met with the Water Shed. There is someone from The Water Shed who would like to get up and give an over view that would be great


Mr. D’Ambrosio: We just need your name and who you are with.


Ms. Davidson-Bennett, Chagrin River Water Shed Partners, 4145 Erie Street, Willoughby

Mr. Davidson-Bennett: CRWP has been assisting the City with applying for a Coastal Management Assistance Grant. The grant would be for $50,000 and it would be matched with $50,000 from the Lake County Strom Water Management Funds. This grant will allow for evaluation of the benefits of incorporating green infrastructure into flooding shots in Corporation Creek Water Shed. As a result of this evaluation….water quality benefits would be estimated as well cost estimates for each of these potential projects and any potential challenges to implementation would be identified


Mr. D’Ambrosio: So it is a $50,000 grant?


Ms. Davidson-Bennett: With a $50,000 match.


Mr. D’Ambrosio: Mayor Morley?


Mayor Morley: Our match would come out of the Storm. They have already met Mr. Miller from the County.


Mr. D’Ambrosio: Mr. Slocum?


Mr. Slocum: The money that the County has that we are matching is money that was collected from our residents. We have a certain pot that we can deal with for project so that is where the money is coming. Although is not coming from the cities…. it is coming from the City’s residents.


Mr. D’Ambrosio: Mr. Gwydir?


Mr. Gwydir: Yes I have two things and this is that we are making an application presently and the grant has not been awarded at this time. The Chagrin River Water Shed Partners has notified us of this grant and it keys in very nicely with the work on Corporation Creek to stop the flooding on Lakeshore. Really all along the length of the creek and it is very timely and very helpful.


Mr. D’Ambrosio: Are there any other questions?


Mayor Morley: We appreciate everything from the Water Shed and from Heather.


Mr. D’Ambrosio: Thank you very and is there anything else under Miscellaneous from Council? We have nothing else under the agenda.


There were no further questions or comments.


The meeting was adjourned at 7:14 p.m.







                                                                                    APPROVED:  ________________


                                                               DATE: _________________

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