Council-As-A-Whole Committee Meeting Minutes from December 5, 2017

in Comittee Minutes

COUNCIL AS A WHOLE COMMITTEE MEETING

MINUTES

TUESDAY

DECEMBER 12, 2017

7:00 P.M.

Ms. DePledge opened the meeting at 7:03 p.m.

ATTENDEES

Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President Ms. DePledge. Also attending was Council Clerk Mrs. Simons.

Those attending from the Administration were Mayor Morley, Fire Chief Whittington, Police Chief Reik, CBO Menn, Service Director Rubertino, City Engineer Gwydir, Finance Director Schindel and Law Director Klammer.

Ms. DePledge: If there is anyone privately recording this meeting as courtesy to the public will you please identify yourself so that the fellow attendees know that they are being recorded.  Seeing none this meeting is being recorded by the City of Eastlake.

LEGISLATION PROPOSED:

  1. 12-12-(01): Ordinance: An appropriation for the expenses for 2018.

Ms. DePledge: I will turn it over to our Finance Director.

Ms. Schindel: Thank you.  Every year in December we have to come before you to ask permission to spend some money in January, which is basic electric, utilities and salary checks.  So the estimate that we put together really just covers a couple of months until the full budget is prepared and presented to you for discussion and approval.  This is really last year’s numbers with the exception of a few large projects…Stormwater sewer projects.  It is just for a couple of months and it is to make sure that we can pay bills until the real budget is approved.

  1. 12-12-(02): Ordinance: To enter into a Grant Incentive with Mold Masters Intl. LLC.

Ms. DePledge: Is this the Mayor or Finance Director?

Mayor Morley: Mold Masters is the company that we’ve talked about before that is going in on Melinz Parkway.  They started out with 160 employees and they will be up to 280 by April 2018.  It is the seven year incentive.  I stated before that it was going to $8.5 to $9 Million payroll and it is an $11 to $12 Million payroll.   As we discussed they will get the 1% and Ms. Schindel will get that at the end of the year when all of the income tax comes in from R.I.T.A. on their payroll.  We are looking forward to them moving in and forward to them being prosperous for the city.

  1. 12-12-(03): Resolution: Authorizing the Lake County Auditor to place unpaid bills on   the tax duplicator for collection.

Ms. DePledge: Ms. Schindel?

Ms. Schindel: During the year the Chief Building Official is required to send a contractor out to cut grass for certain buildings and residents.  Should they not pay us by October then we come to you and ask permission to put it on the tax duplicate.  This is a list of unpaid bills to the city for work done that is put on the tax duplicate, then we can recoup our money.

  1. 12-12-(04): Resolution: To enter into a Water Pollution Control Loan Fund Agreement with the Ohio EPA for the design, planning and/or construction of the Waverly 1 Relief Sanitary Sewer Project.

Ms. DePledge: Ms. Schindel?

Ms. Schindel: The Waverly Project is estimated to be approximately $4,700,000.00…we can get a loan through the State for 1.84 interest rate and the annual payments would be approximately $284,000.00 if we take out a 20 year loan.  We are asking is that we take out a 20 year loan for this amount at the 1.84 interest rate.

Mayor Morley: We stated in the Finance Meeting that the money will come out of the Sanitary Sewer Fund for payments.

  1. 12-12-(05): Resolution: To accept a grant from Petsafe for equipment for the dog park.

Mayor Morley: That was Mrs. Kolk…the Petsafe Grant that we applied for…it is to accept the $5,000.00 and equipment.

  1. 12-12-(06): Ordinance: To reappropriate for the expenses beginning on January 1, 2017 and ending on December 31, 2017.

Ms. DePledge: Ms. Schindel?

Ms. Schindel: This is to increase the cost center in the Building Department for this grass cutting.  We actually did more this year then what we originally budgeted.  We are asking permission to be able to expend $5,000.00 in this year’s budget.  And what we have asked for to correspond to that is that we are going to reduce one of the other costs centers by $5,000.00.  So we are not changing the overall budget, we are just changing to cost centers.  And we do recoup the money.

There were no questions at this time.

LEGISLATION PENDING:

There was no Legislation Pending.

MISCELLANEOUS:

There was nothing under Miscellaneous.

The meeting was adjourned at 7:08 p.m.

tms

APPROVED:  ____________________

DATE: __________________

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