COUNCIL AS A WHOLE COMMITTEE MEETING

MINUTES

TUESDAY

OCTOBER 10, 2017

7:00 P.M.

Ms. DePledge opened the meeting at 7:00 p.m.

ATTENDEES

Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President Ms. DePledge. Also attending was Council Clerk Mrs. Simons.  

Those attending from the Administration were Mayor Morley, Finance Director Schindel and Law Director Klammer.  Fire Chief Whittington, Police Chief Reik, CBO Menn, Service Director Rubertino and City Engineer Gwydir were absent and excused. 

Ms. DePledge: If there is anyone privately recording this meeting as courtesy to the public will you please identify yourself so that the fellow attendees know that they are being recorded.  Seeing none this meeting is being recorded by the City of Eastlake.

LEGISLATION PROPOSED:

There is no Legislation Proposed

LEGISLATION PENDING: (Placed on First Reading on 09-26-2017)

1. 09-26-(01): Ordinance: To adopt the current replacement page of the Codified Ordinances for August 2017.

   Ms. DePledge: This is a house keeping…your hearing devices aren’t working?  They are working Mr. Rydzinski?  Wait a minute you have nothing…electronics is not my area.  I will endeavor to speak up.  This is a house keeping issue to keep our ordinances current.

2. 09-26-(02): Resolution: Granting permission to expend funds for the replacement of the WPCC main waterline.

1. 09-26-(03): Ordinance: To reappropriate for the expenses beginning on January 1, 2017 and ending on December 31, 2017.

1. 09-26-(04): Resolution: To accept and enter into a contract for the receipt of Lake County Senior Levy Funds.

1. 09-26-(05): Resolution: To enter into a contract with the State of Ohio Auditor for Compilation Services.

1. 09-26-(06): Resolution: Approving the admission of the Municipality of Beachwood as a new member of NORMA Self-Insurance Inc.

Ms. DePledge: For items two thru six I am going to turn it over to our Finance Director Ms. Schindel.

Ms. Schindel: I believe that number two was Mr. Gwydir’s.

Mayor Morley: Yes it is for the replacement of one of the waterline at the Waste Water Treatment Plant.  Obviously we split the cost with Willoughby. 

Ms. DePledge: So we are okay with that one.

Mayor Morley: Then under Miscellaneous…

Ms. DePledge: We are still under Legislation Pending.

Mayor Morley: The OPWC…we didn’t qualify last year or this year for next year’s money for OPWC money, but we are on the list still for Phase II of Willowick Drive.  All that we are going to do is apply again for funding for Willowick Drive.

Ms. DePledge: Did you want to talk about the remaining ones. 

Ms. Schindel: Number three to re-appropriate…what you have in front of you is the Trust Fund and it is going through all of the monies that we are receiving in deposits, because of all the construction in the city.  So we’d like to have more ability to refund those deposits as needed.  The State Grants there needs to be a shift between other expenses and personnel expenses.  But then there is one grant that we should be receiving one quarter.  It ended on September 30^th, so we should now be getting in October, November and December portion of next year’s grant.  They would like to be able to expend that, so that is the $2,000.00 actual change in the State Grant Fund.  The Recreation and Parks is just a change from other expenses to personal changes.  There really haven’t been any changes in personnel; it’s just that in allocation it just didn’t properly get reflected as personnel expenses.  It was shown in…and I am just trying to correct that.

Ms. DePledge: Number four.

Ms. Schindel: Number four.  Yes every year we get approximately $80,000.00 from the Lake County Senior Levy.  The contract will start in January, if the County Senior Levy is approved and if they appropriate to us approximately the same amount as in previous years, again it is $80,000.00 of value to us and I would like to accept and enter into a contract when they are ready to make that determination.

Ms. DePledge: That is actually on the November ballot…the Senior Levy?

Ms. Schindel: Yes.  Number five…we use the State of Ohio Auditor to do our year end accounting, proper format and foot notes that we need to have for all of our bonds.  The State of Ohio Auditor’s accounting branch has been doing it for the last three years and each year it has been $15,000.00.  They have forwarded to me a quote for 2018, 2019 and 2020 and…maybe it is 2017, 2018 and 2019 because we are coming into this one here.  So it would be 2017, 2018 and 2019 for $15,000.00 again.  So they haven’t changed the price.  We get to use the auditor’s who are the best in my mind for doing our year end books.  They are also subsidized by the state government.  So on an hourly rate they are very, very reasonable and I would like to be able to extend that contract for three more years.

Ms. DePledge: Okay and then with item number six I don’t know if Mayor you want to address this or Ms. Schindel with regard to adding Beachwood?

Ms. Schindel: I can do that.  We belong to a consortium for our insurance for our vehicles and our other insurances, not health but all of the other insurances.  That consortium gets us good rates.  The Municipality of Beachwood wants to join into this consortium.  That makes us a little larger and it actually saves us maybe about $2,000.00 by allowing them to join the consortium.  So they have requested that they be approved in and we as a city need your permission to allow them to enter the consortium.

Ms. DePledge: Are there any questions from anyone on Council regarding any of these issues?  Seeing none we will move onto Miscellaneous.

MISCELLANEOUS:

1. Liquor License Permit: To: MFRS, LLC, d/b/a  Diamondback Bar & Grill & Patio located at 34471 Vine St., Eastlake, OH.

   Mayor Morley: There are no issues from the Police.

   Ms. DePledge: I didn’t receive anything from the Chief on that.

   Mayor Morley: They usually send something if there is an issue.  There are no issues.

2. Resolution: To prepare and submit an application to participate in OPWC capital improvement program for Phase II of Willowick Drive.

Ms. DePledge: Again I think that this is what…

Mayor Morley: That is what I talked about before.  For OPWC we aren’t high enough on the list next year to get the first phase of money so we are still going to re-apply in case there is any money left over.  So we could possibly get that grant for Phase II of Willowick Drive.

Ms. DePledge: We will need a Motion to add that to the agenda this evening as Legislation No.: 10-10-(01).

There were no further questions or comments.

The meeting was adjourned at 7:07 p.m.

tms

APPROVED:  ____________________

DATE: __________________