COUNCIL AS A WHOLE COMMITTEE MEETING

MINUTES

TUESDAY

MAY 23, 2017

Council President Ms. DePledge opened the meeting at 7:00 p.m.

ATTENDEES

Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers and Council President Ms. DePledge. Also attending was Council Clerk Mrs. Simons. Mr. Hoefle was absent and excused.

Those attending from the Administration were Mayor Morley, Fire Chief Whittington, Police Chief Reik, CBO Menn, Service Director Rubertino, City Engineer Gwydir, Finance Director Schindel and Law Director Klammer.

Ms. DePledge: If there is anyone privately recording this meeting as courtesy to the public will you please identify yourself so that the fellow attendees know that they are being recorded. Seeing none this meeting is being recorded by the City of Eastlake.

LEGISLATION PROPOSED:

05-23-(01): Resolution to enter into a contract with Fabrizi Trucking & Paving Co., Inc. for the East 344^th Street Pavement Improvements.

Ms. DePledge: Mr. Gwydir?

Mr. Gwydir: Thank you Madam President. This is for East 344^th Street and bids came in at $334,979.50.  Fabrizi Trucking was the lowest bidder and we have a 50/50 match from OPWC.  Fifty percent of that is being paid by a grant and the remainder is paid by the city.  This is a request for the Mayor to be able to enter into a contract after July 1^st, when the OPWC funds become available.

05-23-(02): Resolution to purchase an ambulance from Penn Care, Inc.

Ms. DePledge: Ms. Schindel?

Ms. Schindel: This is requesting permission to lease purchase an ambulance at dollar buyout. The payments are in a rear so that when the payment is due the levy money will be here.  It will be some time next year.

05-23-(03): Resolution to enter into a contract with Bush Truck Leasing Inc. for the purchase of a 2017 Ford E450 step van.

Ms. DePledge: Ms. Schindel?

Ms. Schindel: This is to purchase the 2017 Ford Step Van. The money is in the budget it is just that we come to Council because of the dollar amount that is involved.

05-23-(04): Resolution to apply for a grant from the Ohio NatureWorks Grant Program.

Ms. DePledge: Mayor Morley?

Mayor Morley: It’s a grant that is through the Watershed for the equipment down on Erie Road.

Ms. DePledge: This is the one where we advance the money and they reimburse us?

Mayor Morley: Yes.

Ms. DePledge: So it is at no cost to the city?

Mayor Morley: No cost to the city. The grant is given.  I’m sorry it is $25.00 from the city for the plaque.

Ms. DePledge: We want to make sure that we identify all of those expenses.

Mayor Morley: Absolutely.

05-23-(05): Ordinance amending Section 125.04 “Certification Fees Of Assessments.”

Ms. DePledge: Ms. Schindel?

Ms. Schindel: The ordinance states that when title companies call we charge them a dollar for searching for any future assessments. We are asking instead of a dollar that it be raise to five dollars.

05-23-(06): Ordinance amending Section 125.11 “Expenditure Limitation.”

Ms. DePledge: Mayor Morley or Ms. Schindel would either of you like to address the issue?

Mr. Klammer: This is for the….

Ms. DePledge: $12,500.00.

Mr. Klammer: I don’t know if everybody remembers but for the residents. That is where we increase from $12,500.00 to $25,000.00 and the requirement that you come to Council for an approval of the expenditure or the revenue from say a lease or something else that is going to bring in money.  We changed it to match the increase in competitive bidding requirements, which changed our Charter provision…fifty percent Charter provision from $12,500.00 to $25,000.00.

Ms. DePledge: All of these items were discussed in Committee and brought forward for this evening’s meeting.

There were no further questions or comments.

LEGISLATION PENDING:

There was no Legislation Pending.

There were no further questions or comments.

MISCELLANEOUS:

Resolution for the 2018 Tax Budget.

Ms. DePledge: We will need a Motion to add it to this evening’s agenda and it will be Legislation 05-23-(07).

Resolution authorizing a Tap-In to the Willoughby-Eastlake Sewer System for three parcels on Iroquois Trail in Mentor-On-The-Lake.

Ms. DePledge: We will need a Motion to add it to this evening’s agenda and it will be Legislation 05-23-(08).

Conditional Use Permit to Willoughby Eastlake Board of Education for the construction of Longfellow Elementary School.

Ms. DePledge: We will need a Motion to add it to this evening’s agenda and it will be Legislation 05-23-(09).

Conditional Use Permit to Willoughby Eastlake Board of Education for the construction of North High School.

Ms. DePledge: We will need a Motion to add it to this evening’s agenda and it will be Legislation 05-23-(10).

Ordinance amending Ordinance No.: 2013-077 and authorizing the issuance of a Conditional Use Permit to Two Bucks.

Ms. DePledge: We will need a Motion to add it to this evening’s agenda and it will be Legislation 05-23-(11).

Resolution to remove Parcel No. 1- Fishing Pier from the License Agreement.

Ms. DePledge: We will need a Motion to add it to this evening’s agenda and it will be Legislation 05-23-(12). With regards to the items under Miscellaneous are there any comments?  Anybody wishing to address any of the items?

There were no further questions or comments.

The meeting was adjourned at 7: 06 p.m.

tms                                              

APPROVED: ________________

DATE: __________________