Regular Council Meeting Minutes from September 27, 2016
EASTLAKE CITY COUNCIL
REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 27, 2016
Due to technical difficulties the meeting was not recorded and the minutes are transferred via notes.
The Regular Meeting of the Eastlake City Council was held at Eastlake City Hall, 35150 Lakeshore Boulevard. The Meeting was called to order by Council President Ms. DePledge at approximately 7:10 p.m.
The Pledge of Allegiance was recited.
ATTENDEES
Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President Ms. DePledge. Also in attendance was Council Clerk Mrs. Simons.
Those attending from the Administration were Mayor Morley, CBO Menn, Service Director Rubertino, City Engineer Gwydir, Finance Director Schindel and Law Director Klammer. Fire Chief Whittington and Police Chief Reik were absent and excused.
Ms. DePledge: If anyone is recording this meeting as courtesy to the public will you please identify yourself so that the fellow attendees know that it is being recorded.
Bob Spangenberg
APPROVAL OF MINUTES
Regular Council Meeting –September 13, 2016.
MOTION: Mr. Kasunick moved to approve the minutes of the Regular Council Meeting September 13, 2016. Mr. Evers seconded.
ROLL CALL: Yeas unanimous.
Motion carried. The minutes were approved.
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COUNCIL PRESIDENT’S REPORT – Ms. DePledge
Meetings Scheduled
Ms. DePledge: The next Council-as-a-Whole Committee Meeting is scheduled for Tuesday, September 27, 2016 at 7:00 p.m. The Regular Council meeting will be convened immediately following the adjournment of the Council-as-a-Whole Committee meeting.
COMMUNICATIONS & PETITIONS
A communication from Finance Director Schindel to reappropriate for the expenses for the period beginning January 1, 2016 and ending December 31, 2016.
Ms. DePledge: This was discussed in Council-As-A-Whole and will be added to this evening’s agenda.
A communication from City Engineer Gwydir to submit an application to participate in the Ohio Public Works Commission Capital Improvement Plan.
Ms. DePledge: This was discussed in Council-as-a-Whole Committee and will be added to the evening’s agenda.
A communication from the WPCC to enter into an Agreement with the City of Willoughby for implementing the payment for Quentin Road Equalization Basin Project.
Ms. DePledge: This was discussed in Council-as-a-Whole Committee and will be added to the evening’s agenda.
A communication from the Administration to enter into a Twelfth Amendment to the WPCC Joint Agreement with the City of Willoughby.
Ms. DePledge: This was discussed in Council-as-a-Whole Committee and will be added to the evening’s agenda.
A communication from the Administration granting permission from the City of Eastlake to the City of Willoughby to expend funds for the engineering costs for the Willoughby-Eastlake Water Pollution Control Center Equalization Basin Control Structure Rehabilitation Project.
Ms. DePledge: This was discussed in Council-as-a-Whole Committee and will be added to the evening’s agenda.
A communication from CBO Menn authorizing the City of Eastlake to Proceed with the Demolition of an Unsafe Structure.
Ms. DePledge: This was discussed in Council-as-a-Whole Committee and will be added to the evening’s agenda.
A communication from CBO Menn authorizing the City of Eastlake to Proceed with the Demolition of an Unsafe Structure.
Ms. DePledge: This was discussed in Council-as-a-Whole Committee and will be added to the evening’s agenda.
A communication from Councilman Zuren regarding a Mayor’s Court.
Ms. DePledge: This will be referred to the Finance Committee.
COMMITTEE REPORTS
Ms. DePledge: An Ordinance Committee Meeting and a Finance Committee Meeting were held.
Mr. Hoefle reported that an Ordinance Committee Meeting was held on Tuesday, September 20. All members of Council were present and from the Administration were Mayor Morley and Police Chief Reik. There was one item on the agenda and it was on Deer Control. Mr. Westerfield from ODNR gave a presentation on deer control. The meeting was held in committee for all members to review and discuss at our next meeting on October 4 at 6:00 p.m.
Mr. Evers reported that a Finance Committee Meeting was held on Tuesday, September 20. There were two items on the agenda and they were videotaping of Council Meetings and the Citizens Task Force for the Safety Levy. Both of the matters were tabled and were being held in committee. He also stated that there were explorations of Channel 12 were being made for recording Council Meetings and also that the permission of Council was not required if citizens chose to form a task force. Mr. Evers also applauded citizens who wished to take up the “charge” but expressed that there was neither a pro or con opinion relative to the matter of the levy. He also asked that the next Finance Committee Meeting be scheduled for October 4, 2016.
Mr. Zuren reported that he attended the ECDC Committee Meeting and they discussed the Miracle League and how to promote surrounding business in Eastlake and Lake County. They will likely send a questionnaire via Survey Monkey to find out their concerns on Eastlake businesses and how the city can help promote them. The ECDC Committee will then invite the local businesses to a meeting and discuss their suggestions.
Mr. Spotton reported that the WE-WPCC Joint Committee had also met and he then turned it over to Mr. Gwydir.
Mr. Gwydir reported to Council that as a requirement of the loan for the Quentin Road EQ Basin that we had to provide notice and then hold a public meeting concerning the basin for interested members of the public. He further advised that the meeting had been held and that aside from the committee, two members of the public were present. It was noted that the comments from the public were taken and addressed and that the EPA was notified.
MOTION
MOTION: Mr. Evers moved to add Legislation No. 09-27-(01) to this evening’s agenda an Ordinance to reappropriate for the expenses of the City of Eastlake, State of Ohio, for the period beginning January 1, 2016 and ending December 31, 2016. Mr. Hoefle Second.
ROLL CALL: Yeas unanimous.
Motion carried Legislation No. 09-27-(01) is added to this evening’s agenda.
MOTION: Mr. Evers moved to add Legislation No. 09-27-(02) to this evening’s agenda a Resolution authorizing and directing the Mayor to submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to Execute Contracts as required. Mr. Hoefle Second.
ROLL CALL: Yeas unanimous.
Motion carried Legislation 09-27-(02) is added to this evening’s agenda.
MOTION: Mr. Evers moved to add Legislation No. 09-27-(03) to this evening’s agenda a Resolution authorizing the Mayor to enter into an Agreement with the City of Willoughby for implementing the payment procedure for the Quentin Road Equalization Basin Project. Mr. Hoefle Second.
ROLL CALL: Yeas unanimous.
Motion carried Legislation 09-27-(03) is added to this evening’s agenda.
MOTION: Mr. Spotton moved to add Legislation No. 09-27-(04) to this evening’s agenda an Ordinance authorizing the Mayor and Director of Finance to enter into a Twelfth Amendment to the WPCC Joint Agreement with the City of Willoughby. Mr. Kasunick Second.
ROLL CALL: Yeas unanimous.
Motion carried Legislation 09-27-(04) is added to this evening’s agenda.
MOTION: Mr. Evers moved to add Legislation No. 09-27-(05) to this evening’s agenda a Resolution granting permission from the City of Eastlake to the City of Willoughby to expend funds in an amount not to exceed Twenty-Two Thousand Dollars ($22,000.00), for the engineering costs for the Willoughby-Eastlake Water Pollution Control Center Equalization Basin Control Structure Rehabilitation Project. Mr. Hoefle Second.
ROLL CALL: Yeas unanimous.
Motion carried Legislation 09-27-(05) is added to this evening’s agenda.
MOTION: Mr. Evers moved to add Legislation No. 09-27-(06) to this evening’s agenda a Resolution Authorizing the City of Eastlake to Proceed with the Demolition of an Unsafe Structure as listed herein and located in Eastlake, Lake County, Ohio, and to request the Assistance and Cooperation of the Lake County Land Reutilization Corporation in affecting the same. Mr. Hoefle Second.
ROLL CALL: Yeas unanimous.
Motion carried Legislation 09-27-(06) is added to this evening’s agenda.
MOTION: Mr. Evers moved to add Legislation No. 09-27-(07) to this evening’s agenda a Resolution Authorizing the City of Eastlake to Proceed with the Demolition of an Unsafe Structure as listed herein and located in Eastlake, Lake County, Ohio, and to request the Assistance and Cooperation of the Lake County Land Reutilization Corporation in affecting the same. Mr. Hoefle Second.
ROLL CALL: Yeas unanimous.
Motion carried Legislation 09-27-(07) is added to this evening’s agenda.
RECOGNITION OF THE PUBLIC
Ms. DePledge recognized the public input at this time; she reminded the speakers that there is a 3-minute limit for their comments; all comments are to be directed to the Chair and not include any personalities or individuals.
John Farwell, 36823 Lakeshore Boulevard, Eastlake
Mr. Farwell commented that the Council Minutes were not being placed on the website in a timely manner and he asked why?
Ms. DePledge stated that due to financial constraints the clerk was only part-time and we doing the very best that she could. She also stated that all Council and Committee Meetings were open to the public and thoroughly advertised in advance in the media.
There was no one else who wished to speak.
LEGISLATION PROPOSED – First number will be 2016-043
(IF ADDED)
09-27-(01) Ordinance No.:___________
Requested by: Finance Director Schindel
Sponsored by: Finance Committee
An Ordinance to reappropriate for the expenses of the City of Eastlake, State of Ohio, for the period beginning January 1, 2016 and ending December 31, 2016, and declaring an emergency
MOTION: Mr. Evers moved to suspend the rules requiring separate readings and reading in full. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
MOTION: Mr. Evers moved to adopt. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Resolution No. 2016-043.
09-27-(02) RESOLUTION NO.: ________________
Requested by: Administration
Sponsored by: Council
A Resolution authorizing and directing the Mayor to submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to Execute Contracts as required, and declaring an emergency.
MOTION: Mr. Evers moved to suspend the rules requiring separate readings and reading in full. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
MOTION: Mr. Evers moved to adopt. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Resolution No. 2016-044.
09-27-(03) RESOLUTION NO.: __________
Requested by: WPCC Superintendent Gorka
Sponsored by: Council
A Resolution authorizing the Mayor to enter into an Agreement with the City of Willoughby for implementing the payment procedure for the Quentin Road Equalization Basin Project, and declaring an emergency.
MOTION: Mr. Evers moved to suspend the rules requiring separate readings and reading in full. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
MOTION: Mr. Evers moved to adopt. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Resolution No. 2016-045.
09-27-(04) ORDINANCE NO.:___________
Requested by: Administration
Sponsored by: Finance Committee
An Ordinance authorizing the Mayor and Director of Finance to enter into a Twelfth Amendment to the WPCC Joint Agreement with the City of Willoughby, and declaring an emergency.
MOTION: Mr. Spotton moved to suspend the rules requiring separate readings and reading in full. Mr. Evers second.
ROLL CALL: Yeas unanimous.
MOTION: Mr. Spotton moved to adopt. Mr. Kasunick second.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Resolution No. 2016-046.
09-27-(05) RESOLUTION NO.:__________________
Requested by: Administration
Sponsored by: Council
A Resolution granting permission from the City of Eastlake to the City of Willoughby to expend funds in an amount not to exceed Twenty-Two Thousand Dollars ($22,000.00), for the engineering costs for the Willoughby-Eastlake Water Pollution Control Center Equalization Basin Control Structure Rehabilitation Project, and declaring an emergency.
Ms. DePledge stated that this is Placed on First Reading and it will be Placed on Second Reading on October 11, 2016.
09-27-(06) RESOLUTION NO.: __________
Requested by: Administration
Sponsored by: Council
A Resolution Authorizing the City of Eastlake to Proceed with the Demolition of an Unsafe Structure as listed herein and located in Eastlake, Lake County, Ohio, and to request the Assistance and Cooperation of the Lake County Land Reutilization Corporation in affecting the same, and declaring an emergency.
MOTION: Mr. Evers moved to suspend the rules requiring separate readings and reading in full. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
MOTION: Mr. Evers moved to adopt. Mr. Hoefle second.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Resolution No. 2016-047.
09-27-(07) RESOLUTION NO.: __________
Requested by: Administration
Sponsored by: Council
A Resolution Authorizing the City of Eastlake to Proceed with the Demolition of an Unsafe Structure as listed herein and located in Eastlake, Lake County, Ohio, and to request the Assistance and Cooperation of the Lake County Land Reutilization Corporation in affecting the same, and declaring an emergency.
MOTION: Mr. Evers moved to suspend the rules requiring separate readings and reading in full. Mr. Spotton second.
ROLL CALL: Yeas unanimous.
MOTION: Mr. Evers moved to adopt. Mr. Spotton second.
ROLL CALL: Yeas unanimous.
Motion carried. Legislation is adopted as Resolution No. 2016-048.
LEGISLATION PENDING
(Placed on First reading on September 13, 2016)
08-23-(02) ORDINANCE NO.: ___________
Requested by: Administration
Sponsored by: Finance Committee
An Ordinance amending Section 184.06 (A) “Credit For Tax Paid To Other Municipalities,” of the Codified Ordinances of the City of Eastlake, and declaring an emergency.
Ms. DePledge: Legislation No.: This will be Placed on Second Reading this evening.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
There was no New Business.
ADMINISTRATIVE REPORTS:
MAYOR/SAFETY DIRECTOR – Dennis Morley
Mayor Morley: Thank you Madam President. Welcome everyone to this evening’s meeting. He stated that there will be a Halloween Car Cruise on October 8, 2016 at 4:00 p.m. behind Eastlake City Hall. He also reported about the Miracle League and how wonderful the playground is for children with or without disabilities.
There were no further questions of Mayor Morley
FIRE CHIEF – Ted Whittington
Chief Whittington was absent and excused.
There were no further questions of Chief Whittington
POLICE CHIEF – Larry Reik
Chief Reik was absent and excused.
There were no further questions of Chief Reik.
CHIEF BUILDING OFFICIAL – David Menn
Mr. Menn reported that there will be a BZA Meeting on September 28, 2016.
There were no questions of Mr. Menn.
SERVICE DIRECTOR – Nick Rubertino
Mr. Rubertino had no report this evening.
There were no further questions of Mr. Rubertino.
CITY ENGINEER – Tom Gwydir
Mr. Gwydir reported to Council that it had come to his attention that there were some concerns being expressed about the paving project by ODOT on Lakeshore Boulevard and given those concerns he had contacted ODOT on the matter. He further advised that ODOT anticipated the mainline surface course pavement to be placed on October 4th and 5th followed by the intersections on the 6th with a final completion date of October 15th. He also noted that inclement weather could potentially cause delays. He also reported that the Ridgewood Drive Project which is an OPWC funded job was moving very quickly and that the first half of the road would be completed by the week’s end.
There were no questions of Mr. Gwydir.
FINANCE DIRECTOR – Carol-Ann Schindel
Mrs. Schindel had no report this evening.
There were no questions of Mrs. Schindel.
LAW DIRECTOR – Randy Klammer
Mr. Klammer had nothing to report.
There were no questions of Mr. Klammer.
ADJOURNMENT
The meeting was adjourned at approximately 7:40 p.m.
__________________________________________
LAURA A. DEPLEDGE, COUNCIL PRESIDENT
APPROVED: ______________________
ATTEST: ______________________________________
TRACY M. SIMONS, CLERK OF COUNCIL