Regular Council Meeting Minutes from December 12, 2017

REGULAR COUNCIL MEETING

MINUTES

TUESDAY

DECEMBER 12, 2017

7:00 P.M.

The Regular Meeting of the Eastlake City Council was held at Eastlake City Hall, 35150 Lakeshore Boulevard.  The Meeting was called to order by Council President Ms. DePledge at approximately 7:08 p.m.

The Pledge of Allegiance was recited.

ATTENDEES

Members of Council in attendance were Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President Ms. DePledge.  Also in attendance was Council Clerk Mrs. Simons.

Those attending from the Administration were Mayor Morley, Fire Chief Whittington, Police Chief Reik, CBO Menn, Service Director Rubertino City Engineer Gwydir, Finance Director Schindel and Law Director Klammer.

APPROVAL OF AGENDA

Regular Council Meeting –December 12, 2017.

MOTION:  Mr. Evers moved to approve the Amended Agenda for December 12, 2017.  Mr. Hoefle second.

Motion carried. Agenda approved.

APPROVAL OF MINUTES

Regular Council Meeting – November 14, 2017.

MOTION:  Mr. Evers moved to approve the minutes from November 14, 2017. Mr. Hoefle second.

Motion carried.  Minutes are approved.

PRESIDENT'S REPORT

Meetings Scheduled

Ms. DePledge: The next Council-as-a-Whole Committee Meeting is scheduled for Tuesday, December 19, 2017 at 7:00 p.m. The Regular Council meeting will be convened immediately following the adjournment of the Council-as-a-Whole Committee meeting.  This is a deviation from our standard schedule.  Our Meetings are typically on the second and fourth Tuesday of every month, but because of the holiday we moved the Meeting from the 26th, which will not go forward, to the 19th.  There have been several community events involving our Police and Fire Department and I will let both of those gentlemen speak on those.  I understand that they were very well and very successful.  I am very glad that you were able to do that.  With that this evening we have special guests from the GPD Group.  They are here to discuss the Corporation Creek Green Infrastructure Study.  They are required to do this as part of the program and they are required to present it to Council.  We have Mr. Ferenczy and Mr. Valentic…gentlemen you have the floor.

A presentation was given at this time by the GPD Group and they are discussing the Corporation Creek Green Infrastructure Study.

Ms. DePledge: It is an excellent report and it is excellently laid out.  I love the fact that the costs are actually in here, but your estimated costs for each project in each area are included in your report, which is always very important to us. Given our financial situation, so it is great to be able to see that.  It is also important to bring it to the attention of our Ward 1 and Ward 3 Council Representatives, all of the areas fall into those two sections of the city.  Hopefully they will be able to take the opportunity to communicate with our residents on how we are going to try a eliminate some the of watershed issues in their neighborhoods.  It is an excellent report and thank you very, very much for your time this evening.

Mayor Morley: They did a very through report with Mr. Gwydir and I also have to thank Mr. Miller from the Lake County Stormwater and …from the Watershed.  They spent numerous hours sitting and going through a lot of reports.  Ms. Schindel and I got out early before all of the technical stuff that Mr. Gwydir likes to talk about.  Ms. Schindel actually sat in on the beginning, because once we start these projects and do these projects everything will go through the Stormwater Management and get the money through there to do some of these.  You guys did a great job and you were very through on this and we appreciate that.

Ms. DePledge: You are more than welcome to stay around for the rest of our Meeting.  Thank you.

There were no questions for Ms. DePledge.

COMMUNICATIONS & PETITIONS

COMMITTEE REPORTS:

Ms. DePledge: A Recreation Committee Meetings were held since our last Regular Council Meeting.  Mr. Hoefle?

Recreation Committee Report – Mr. Hoefle

Mr. Hoefle: Thank you Madam President.  The Recreation Committee did meet last Tuesday, December 5 at 6:00 p.m.  Members from the Committee were I, Mr. Meyers and Mr. Spotton.  All other Members from Council were present with the exception of Mr. Evers who was absent and excused.  From the Administration were Mayor Morley and Service Director Rubertino.  Also in attendance was Council elect Mr. Overstreet and Ms. Beattie from the Chagrin River Watershed Partners.  We had two items on the agenda…one was that we discussed a skate park over by EPAL…behind EPAL…also in regards to a splash park in the Surfside area.  At this time I will turn it over to Councilman Meyers and he will discuss the skate park.

Mr. Meyers: Thank you Mr. Hoefle.  Councilman Spotton and I toured ARAYS Skate Park over on the west side of Cleveland.  To provide input obtained in assistance that may be available from other resources.  The CAD students from Mayfield High School were there and they were there to tour the skate park with us and to obtain some ideas.  We also talked with the Willoughby-Eastlake School’ welding class and discussed the possibility of steel being donated for the project.  The Skate Park will be located at its previous location.  It will be constructed of all steel.  We also discussed that security cameras would be provided and that they would be linked directly to the Police Station.  We also discussed the welding class to come in and do the maintenance on a yearly basis to relive the city of that obligation.

 Mr. Hoefle: Are there any questions for Mr. Meyers in regards to the Skate Park?  We will now turn it over to Councilman Spotton.  He will discuss the Splash Park.

Mr. Spotton:  Thank you Mr. Hoefle.  Also discussed at that Meeting was a proposal for a Splash Park at Surfside Park on the grounds where the pool used to be.  Basically it is right above the pool.  We discussed the cost ranges, some grant opportunities.  The cost rages would be widely depending on manufactures, if it was going to be a Splash Park, a Spray Park or with more uprights and toys and stuff like that.  That depends greatly so we are still in the pulmonary planning to see what we are going to do there.  That concludes my report.

Mr. Hoefle: Are there any other questions for Mr. Spotton?  With that, that concludes the report for the Recreation Committee and we are open for questions.

There were no questions for Mr. Hoefle.

Ms. DePledge: Prior to this evenings meeting there was a Finance Committee Meeting Notice issued for that, so it is pretty fresh in everybody’s mind, but Mr. Evers if you would like to give a report for that?

Mr. Evers: Thank you Madam President.  The Finance Committee did meet at 6:30 p.m. this evening.  All Members of Council were present with the exception of Ms. DePledge who was absent and excused.  All items discussed during this meeting showed up on tonight’s agenda.  They have been discussed prior to be on Council-As-A-Whole and they will show up and go from there.

Ms. DePledge: Thank you very much.  Are there any questions for Mr. Evers?

There were no questions for Mr. Evers.

Ms. DePledge: Mr. Zuren?

ECDC Report – Mr. Zuren

Mr. Zuren: Thank you Madam President.  I just wanted to announce the next Vine Street Corridor Business Meeting and it will be this Thursday, December 14 at 3:00 p.m. at the Patrician Party Center.  At the meeting we will continue to discuss a variety of ideas to promote and partner with our local businesses on Vine Street.  All businesses and residents are welcome to attend the meeting.  I also want to announce that for the “Best Christmas” event that the City of Eastlake and the ECDC are holding for a deployed Military Members family and the family has been chosen.  They have three small children and I want to recognize the contributors to the event and they are: Century 21, Asa Cox Homes (for all of the presents), the Police and Fire Union (for the Christmas dinner), Lake Tran (for providing a bus), Willow Lake Church (for providing the Pastor and the Choir), Angela Schmidt, Chris Krajnyak, George Dreary (he is going to be Santa Claus), Mayor Dennis Morley and Mayor Richard Regovich.  With that I am open for questions.

There were no questions for Mr. Zuren.

RECOGNITION OF THE PUBLIC:  1/2 hour, 3-minutes per person

Ms. DePledge recognized the public input at this time; she reminded the speakers that there is a 3-minute limit for their comments; all comments are to be directed to the Chair and not include any personalities or individuals.

There was no one wishing to speak.

LEGISLATION PROPOSED: First number will be 2017-095

12-12-(01)                            Ordinance No.:___________

Requested by: Finance Director Schindel

Sponsored by: Finance Committee

An Ordinance to temporarily appropriate for the expenses of the City of Eastlake, State of Ohio, for the period beginning January 1, 20­­18 and ending December 31, 2018, and declaring an emergency.

MOTION:  Mr. Evers moved to suspend the rules requiring separate readings and reading in full.  Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried. Legislation is adopted as Resolution No.: 2017-095.

12-12-(02)                                     ORDINANCE NO.: __________

Requested by:  Administration

Sponsored by:  Finance Committee

An Ordinance authorizing and directing the Mayor and Director of Finance to enter into an Agreement for a Tax Incentive Grant with Mold Masters International, LLC, and declaring an emergency.

MOTION:  Mr. Evers moved to suspend the rules requiring separate readings and reading in full.  Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

MOTION:  Mr. Evers moved to adopt.  Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried. Legislation is adopted as Resolution No.: 2017-096.

12-12-(03)                               RESOLUTION NO.:_______________

Requested by: Finance Director Schindel

Sponsored by: Finance Committee

A Resolution certifying that there are unpaid bills owed to the City of Eastlake, and authorizing and directing the Lake County Auditor to place these bills on the tax duplicate for collection of payment, and declaring an emergency.

MOTION:  Mr. Meyers moved to suspend the rules requiring separate readings and reading in full.  Mr. Spotton second.

ROLL CALL: Yeas unanimous.

MOTION:  Mr. Meyers moved to adopt.  Mr. Spotton second.

ROLL CALL: Yeas unanimous.

Motion carried. Legislation is adopted as Resolution No.: 2017-097.

12-12-(04)                                     RESOLUTION NO.: ________

Requested by: Administration

Sponsored by: Council

A Resolution authorizing the Mayor to apply for, accept and enter into a Water Pollution Control Loan Fund Agreement on behalf of the City of Eastlake with the Ohio Environmental Protection Agency, Division of Environmental and Financial Assistance, and the Ohio Water Development Authority, through the Water Pollution Control Loan Fund, for Planning, Design and/or Construction of the Waverly 1 Relief Sanitary Sewer project; Designating a dedicated repayment source for the loan; and declaring an emergency.

MOTION:  Mr. Spotton moved to suspend the rules requiring separate readings and reading in full.  Mr. Meyers second.

ROLL CALL: Yeas unanimous.

MOTION:  Mr. Spotton moved to adopt.  Mr. Meyers second.

ROLL CALL: Yeas unanimous.

Motion carried. Legislation is adopted as Resolution No.: 2017-098.

12-12-(05)                                 RESOLUTION NO.: ________________

Requested by: Administration

Sponsored by: Finance Committee

A Resolution authorizing and directing the Mayor and Director of Finance to accept a Grant from Petsafe in the amount of Five Thousand Dollars ($5,000.00) for equipment for the dog park, and declaring an emergency.

MOTION:  Mr. Spotton moved to suspend the rules requiring separate readings and reading in full.  Mr. Meyers second.

ROLL CALL: Yeas unanimous.

MOTION:  Mr. Spotton moved to adopt.  Mr. Meyers second.

ROLL CALL: Yeas unanimous.

Motion carried. Legislation is adopted as Resolution No.: 2017-099.

12-12-(06)                            ORDINANCE NO.: _______________

Requested by: Finance Director Schindel

Sponsored by: Finance Committee

An Ordinance to reappropriate for the expenses of the City of Eastlake, State of Ohio, for the period beginning January 1, 20­­17 and ending December 31, 2017, and declaring an emergency.

MOTION:  Mr. Evers moved to suspend the rules requiring separate readings and reading in full.  Mr. Hoefle second.

ROLL CALL: Yeas unanimous.

Motion carried. Legislation is adopted as Resolution No.: 2017-100.

LEGISLATION PENDING:

There was no Legislation Pending.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS

There was no New Business.

ADMINISTRATIVE REPORTS:

MAYOR/SAFETY DIRECTOR – Dennis Morley

Mayor Morley: Thank you Madam President and welcome everyone to this evenings meeting.  As you all know that the Medical Marijuana…Mr. Rayburn and his group from Buckeye Relief were awarded their cultivator license.  They were also ranked #1 in the state for this license.  We are proud that we have been working with them and I thank Council for their open mind on this over the last year and also my Administration that we secured this deal with them to get there.  They should be opening by the third quarter of 2018.  Yesterday the School Board voted on coming into the City of Eastlake.  As you know in April the School Board burnt down in Willoughby and the new building that they will be moving into will be next to Classic Park.  It is the empty five story building…it has been empty for at least fifteen too twenty years that I’m aware of.  That will be a great addition and they are just waiting on one more settlement from the insurance company to make that a reality.  We also welcome them.  Again it’s another building that has been vacant for a long time and now it will be full.  With the health care for the city again for our employee’s…I thank them for their patience…that again we will be changing healthcare carriers to Anthem.  With United Health Care it would have been a 29% increase and about $400,000.00.  We are going to go to Anthem and we had some meetings today with our employee’s and it will start after the first of the year.  Thanks again for the incentive for Mold Masters.  When I first brought them up they would be an $8.5 Million to $9 Million payroll and now they are looking $12 Million to $13 Million payroll in the next few years.  I am still working some of the details out at the old Wal-Mart.  Ms. Schindel and I were on a conference call last week and unfortunately as I always say it is with the lawyer’s.  Things seem to drag out a little…not our lawyer…our lawyer is not involved.  Our Law Director is not but we have these interesting lawyer’s we will just go with…they are working on that and hopefully that will be done.   It will be another 300 jobs and another $10 Million payroll.  I want to thank the Women’s Club, EPAL and Helping Hands for the evening with Santa that was held last week.  Mayor elect Fiala, Mayor Regovich and I will be meeting with Commissioner Troy next week to try and look for some things for NOWACA for Vine Street, to possibly do a study with the lights and everything else.  I have been meeting with Mayor Fiala he has been under the gun obviously he has to hire four director’s in the next couple of weeks…there are a couple of new Council Members there.  I have been meeting with him and Mayor Regovich at our end to try and get him acclimated and obviously he has a good person to follow with Mayor Anderson.  I wish Mayor Anderson the best on his retirement.  He was a mentor of mine when I first became Mayor of the city and I appreciate everything that Mayor Anderson did for me when I first go in.  That concludes my report and I am open for questions.

There were no questions for Mayor Morley.

FIRE CHIEF – Ted Whittington

Chief Whittington had no report this evening.   

There were no questions for Chief Whittington.

POLICE CHIEF – Larry Reik   

Chief Reik: I appreciate that Fire Chief Whittington was out with myself for the entire five hours that we were out at Wal-Mart.  I think that it was on December 2.  We had a lot of gifts that were brought out, a lot of donations.  The Mayor was out there quite a bite along with Mr. Evers, who is always with Pal.  We collected close to $2,300.00 and we have a bunch of toys.  The lobby collection has been filled pretty much every day when I walk in there.  The Senior Center brought a big load of gifts down, so we should be able to help out a lot of families and to continue this year after year.  That concludes my report and I am open for questions.

There were no questions for Chief Reik.

CHIEF BUILDING OFFICIAL – David Menn

 Mr. Menn: Good evening and just to let you know a few things.  Like the Mayor said that Buckeye Relief has actually started…they started pouring the foundation today.  As you can see that Circle K is going on and we had End Press just completed a new building.  Our hotel in our city is moving along with their remodeling.

There were no questions for Mr. Menn.

SERVICE DIRECTOR – Nick Rubertino

Mr. Rubertino had no report this evening.

Ms. DePledge: Did a marvelous job keeping the roads clean and had no complaints or phone calls.  Mr. Evers?

Mr. Evers: Mr. Rubertino as we spoke earlier in the week I had two very good complements from residents in the city about the service.  The gentleman on Beach Park…we did the die test and we saved him quite a bit of money.  He was very appreciative….

Mr. Rubertino: Thank you Mr. Evers I will take that as noted.

Mr. Evers: Not a problem.  With many great thanks to the guys that did the work.  Thank Mr. Kostelnik for all of his help.  Thank you.

There were no questions for Mr. Rubertino.

CITY ENGINEER – Tom Gwydir

 Mr. Gwydir had no report this evening.

There were no questions for Mr. Gwydir.

FINANCE DIRECTOR – Carol-Ann Schindel

 Ms. Schindel: Thank you and I did sign a purchase order to get the 9-1-1 system started.  I have nothing more to report on the rest of the insurance claim.

 There were no questions for Ms. Schindel.

LAW DIRECTOR – Randy Klammer

Mr. Klammer: Thank you Madam President, Members of Council and Mayor.  I too have been working a little bit with Ms. Schindel in trying to get the phone systems…I would assume that if doesn’t get to you…see a resolution.  Again I know that the Mayor glossed over it and I know that it is the end of the year, again I’m one of the old timers.  At this point I’ve been around and I have seen the good and the bad, and the fact that you don’t hear the complaints that we used to hear…and a room full of residents complaining.  I think that the Mayor just glossed over it that Mold Masters and End Press all guarantee…the School Board, the Hotel, the old Wal-Mart and the Miracle  League by my estimation…those are huge accomplishments in two years, and obviously the Mayor and obviously with Council’s assistance and with no risk to the budget, because of Ms. Schindel.  Any city would be jealous to have those types of accomplishments, especially one our size and with our geographical difficulties that being along the water front, which means that it is difficult sometimes to bring in businesses, so you guys should be proud getting that done and with I am open for questions.

There were no questions for Mr. Klammer.

Ms. DePledge: This evening we will be going into Executive Session.  It is considered private and confidential.  It is not discussed outside of Executive Session. 

MOTION TO ADJOURN INTO EXECUTIVE SESSION

MOTION: Mr. Evers moved to adjourn into Executive Session to discuss the tentative agreement with the fire union and AFSME.  Mr. Hoefle second.

ROLL CALL:  Yeas unanimous.

The Special Meeting was adjourned into Executive Session for discussion of the tentative agreement with the fire union and AFSME.

MOTION TO ADJOURN OUT OF EXECUTIVE SESSION

MOTION: Mr. Evers moved to adjourn out of Executive Session.  Mr. Spotton second.

The meeting was called back to the Special Council Meeting with Mr. Zuren, Mr. Meyers, Mr. Kasunick, Mr. Spotton, Mr. Evers, Mr. Hoefle and Council President DePledge.

ADJOURNMENT

The meeting was adjourned at approximately 8:16 p.m.

___________________________________

JOHN MEYERS, COUNCIL PRESIDENT

APPROVED: ______________________

ATTEST: _____________________________________

TRACY M. SIMONS, CLERK OF COUNCIL

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